Accounts Administrator
Reports to:
Financial Controller
Job Location:
Galway
Contract Details:
Permanent Contract, 37 hours per week
Salary Details:
Basic Salary DOE
What we offer:

• 25 Days Annual Leave
• Employee Pension Scheme
• Employee Assistance Program
• Bike to Work Scheme
• Education Assistance Program – financial support for upskilling/qualifications
• Death in Service benefit – 2 times basic annual salary
• Occupational Sick Leave Policy

Job purpose:
The Accounts Administrator plays a vital role in ensuring the financial stability and accuracy of the organisation by managing daily accounting functions, including accounts payable and receivable, bank reconciliations, payroll processing, and financial record-keeping. This position supports the finance team in maintaining compliance with financial policies, assisting in budget monitoring, and providing accurate financial data to aid in decision-making. The Accounts Administrator’s diligence and attention to detail help ensure the organisation’s financial health and contribute to its overall operational efficiency.
Main duties & Responsibilities:
Accounts Payable & Receivable
· Manage the accounts payable and accounts/rent receivable function
· Process invoices, ensuring timely and accurate payments to suppliers.
· Manage invoices, process payments, and follow up on outstanding balances.
· Reconcile accounts payable and accounts/rent receivable statements, resolving discrepancies promptly.
· Deal with any supplier/customer/client queries
Financial Record Keeping
· Maintain accurate and up-to-date financial records, including data entry into accounting, rent and related systems.
· Assist in preparing monthly, quarterly, and annual financial reports.
· Assist in the conduct regular audits of transactions to ensure accuracy and compliance with financial policies.
Bank Reconciliation
· Perform regular bank reconciliations to verify account balances.
· Investigate and resolve discrepancies between bank statements and company records.
Payroll Administration
· Prepare and process weekly wages, ensuring accuracy of payments.
· Deal with any queries in relation to weekly payroll
Budget Support
· Assist and Support the Finance Team assisting with the monthly preparation of management accounts
· Assist and Support budget preparation and monitoring by tracking expenses and assisting with budget analysis.
· Provide relevant financial data to support decision-making.
General Administrative Duties
· Respond to enquiries from suppliers, customers, clients and internal teams regarding accounts-related matters.
· Prepare and process all employee expenses claims
· Issue PO numbers
· Liaise with external agencies as required
· Maintain organised and secure filing systems for financial documentation.
· Provide general administrative support to the finance department as needed.
General
· Work to Galway Simon Community values and ethos.
· Participate in appraisal process including attending training as required.
· Adhere to HR and Galway Simon Community policies and procedures
· Be vigilant in relation to Health Safety and Welfare Risks in the workplace and bring concerns to the attention of the Line manager or Health and Safety representative.
This Job Description is intended to indicate the broad range of responsibilities and requirements of the position. It is neither exhaustive nor exclusive but while some variation can be expected in particular duties, as the position evolves, the outline is considered to provide a reasonable general description of the position.
Person Specification:
· Minimum of 2-year relevant experience in a busy, fast-paced accounting department.
· Familiarity with accounting, payroll and other related software applications
· Strong attention to detail and organisational skills.
· Proficiency in Microsoft Office Suite, particularly Excel.
· Excellent communication skills, both written and verbal.
· Ability to work independently and as part of a team.
· High ethical standards and integrity in handling sensitive financial information.
· Ability to meet deadlines and prioritise tasks effectively.
All applicants should submit a CV and Cover letter to jobs@galwaysimon.ie,
by 5pm on closing date 9th December 2024.
Galway Simon Community is an equal opportunities employer and welcomes applications from all sections of the community.
Job Type: Full-time
Ability to commute/relocate:

• Galway, CO. Galway: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Are you competent with the Microsoft Office IT packages – Word, Excel, Power point?
• Do you have strong attention to detail and organisational skills?
• Do you have experience with accounting, payroll and other related software applications?

Experience:

• Accounting: 2 years (required)

Work authorisation:

• Ireland (required)

Location:

• Galway, CO. Galway (preferred)

Work Location: In person
Application deadline: 09/12/2024
Reference ID: Finance