New Zealand Job Openings

University of Otago

Administrator - Division of Commerce

Dunedin

FULL TIME

December 1, 2024

DIVISIONAL SERVICES AND ADMINISTRATION

Salary + 6.75% Superannuation + 5 Weeks Annual Leave.
Long Service Leave and additional Paid Parental Leave Entitlements.
Ongoing Professional and Career Development Opportunities.
Insurance and Local Business Discounts.

The role/Te mahi
We have an exciting opportunity for an experienced Administrator to join our team. The ideal candidate will be approachable, detail-oriented and possess excellent organisation, and time management skills.
As part of the broader administrative team within the Division of Commerce, you will provide vital support primarily to post-graduate academic teaching staff within the Department of Management.

Key responsibilities include:

General departmental support, including meeting coordination, event planning and reception duties.
Postgraduate programme administration.
Teaching administration support.
Tutor recruitment administration.
Financial tasks including purchase card reconciliation, reimbursements, purchasing and invoicing.

We are looking for someone who thrives in a dynamic environment and enjoys playing a key role in keeping operations running smoothly.
Your skills and experience/Kā pūkeka me kā wheako
You have excellent administration skills, a collaborative approach, and passion for delivering high-quality customer service. Your strong communication skills, both written and verbal assist in building rewarding relationships with a wide range of stakeholders. Adaptable, and self-directed, you easily navigate new systems and processes whilst keeping an eye out for continuous improvement opportunities. In addition, you will have:

Previous experience in a busy administration environment.
Expertise in Microsoft Office Suite, (Outlook, Word, Excel etc.).
Ability to work as part of a team and individually.
An eye for details and continuous improvement focused.
The desire to learn and grow with a commitment to contributing to a positive team environment.

Knowledge of the University and familiarity with Finance One is preferred but not essential.
About our team/Mō te tīma
Divisional Services and Administration is a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, confidential secretarial and administrative support services. We are a strong supportive whakawhanaungatanga, (community), proud of the work we do as the largest workforce in the university, spanning every corner of the motu.
Further details/Pūroko
This is a permanent, part-time (18.75 hours) position available, based in Ōtepoti, Dunedin.
The appointments range for this role is $59,285 to $63,651. Top of Range $68,744.
You must have the right to live and work in New Zealand to apply for this position.
We also have Kaiwhakahaere Tari positions available. These roles are part of the Administrator function but in addition they support the implementation of the Māori Strategic Framework activities, the University’s commitment to the success of Māori students and staff and contribute to a culture of whakawhanaungatanga in our workplaces. These positions are remunerated at Level 5, with the appointment range $65,281 to $69,648.
The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that we honour Te Tiriti o Waitangi and that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.
For further information or to discuss the role in confidence - please contact Joanna Isaacs via the contact details.
Application/Tono
Applications quoting reference number 2401793 will close on Sunday, 15 December 2024.
Applications will be considered as they are received. The University reserves the right to close this vacancy at any time.

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