Job description

People Solutions by Arhis is your trusted partner for all your human resources needs. With a tailor made approach and a commitment to integrity, we offer comprehensive services, from recruitment to talent management


HR Administration Senior Coordinator
Do you have relevant experience in HR Operations, including drafting employment contracts, managing employee records in HRIS systems, handling work permits, and supporting payroll processing?
Are you fluent in both English and French, with excellent writing and speaking skills in both languages?
Do you possess a strong knowledge of labor law, social security, and immigration regulations?


If you see yourself in these questions, this might be the ideal opportunity for you.
This varied role is perfect for someone who wants to engage with all aspects of HR management and play an active role in the department.


About our Client


A global leader in wealth and succession planning, this firm specializes in life insurance-based solutions tailored for high-net-worth individuals, families, and institutions. Headquartered in Luxembourg and with a strong international presence, they offer bespoke strategies that integrate wealth protection, tax efficiency, and cross-border compliance.


Your responsabilities


In this role, you’ll be responsible for comprehensive HR administrative support, from onboarding to offboarding employees.
Your key responsibilities will include:

• 
  Employee Documentation Management: Draft, manage, and oversee contracts, amendments, certificates, and other documents throughout the employee lifecycle.
• Onboarding/Offboarding Coordination: Handle the administrative processes for new hires and leavers, including checklists, background checks, IT setup, medical exams, trial period tracking, and more.
• HR Systems and Records Maintenance: Maintain accurate, up-to-date records in the HRIS and ensure compliance with data protection regulations.
• Work Permits Management: Provide guidance and oversee the application, renewal, and tracking of work permits.
• HR Support Services: Manage HR mailboxes and respond to employee inquiries promptly and professionally.
• Payroll & Benefits Backup: Assist with payroll preparation, processing, and benefits administration as needed.
• Continuous Improvement: Participate in HR projects and suggest process improvements in HR administration.

Requirements

Your profile

• 
  Experience:You have at least 5 years of experience in HR (either within various companies or with a service company), and you’re now looking to join an internal HR department to broaden your expertise.
• Languages:You’re fluent in both French and English, essential for thriving in this international setting.
• HR Skills: You’re organized, detail-oriented, and comfortable with HR administrative functions.
• Interpersonal Skills:You enjoy teamwork, communicate effectively, and are skilled at prioritizing tasks.
• Initiative: You’re project-oriented and driven by the chance to contribute to the continuous growth and improvement of HR processes.

Your experience at People Solutions by Arhis


To ensure that your profile aligns with our business, we will guide you through the entire recruitment process. This includes individual interviews, assessment centers, personality and motivation questionnaires as well as coaching with certified coach.


We carefully analyze all received applications (even if our automatic acknowledgment of receipt is sent).


Your profile will be managed by a dedicated consultant, specialized in your field. We will listen to your needs and will keep you informed throughout the recruitment process until your onboarding with our client.


We are committed to offering you our expertise and range of services to maximize the success of your future professional project.