Office Manager
Location:
Dublin
Department:
FM104 + Q102
Salary Details:
Not Specified
**Advertising End Date:**
11 Dec 2024
Job Description
**FM104** is a leading local commercial broadcaster in Dublin. FM104 was the first local commercial station launched in Ireland and has held an enviable position at the top of the market for many years as Dublin’s Hit Music station. Designed for 15-34 year old Dubliners, FM104 is the soundtrack to their young, urban lifestyle. **Q102** serves the city’s 35-55 year olds with a custom music choice carefully blending the best of today’s adult releases with the biggest hits of past decades. Q102 is Dublin’s ‘feel good’ choice.
**The Team:** The successful candidate will be joining one of the most professional and hard working teams in the media industry. Made up with varying degrees of experience the FM104/Q102 team are an award winning group with the focus on client relationships, cross platform solution selling and customer service.
**Your Role:** As the Office Manager at FM104 and Q102 has a dual function. You will be responsible for overseeing the smooth operation of our office, ensuring an efficient and productive work environment but you will also play a key role in S&P which sits on the marketing team. This aspect of the role demands exceptional organisational skills, keen attention to detail, and the ability to effectively influence and collaborate with others. You must excel at managing conflicting priorities while multitasking in a dynamic, fast-paced setting.
**Day to day you will:**
**Office Management:**
+ Oversee daily office operations, ensuring a well-organised and efficient workplace.
+ Manage office supplies, equipment, and inventory, ensuring all necessary items are stocked and maintained.
+ Coordinate and schedule meetings, appointments, and events.
+ Handle correspondence, including emails and phone calls, in a professional and timely manner.
+ Maintain office records and files, ensuring they are up-to-date and easily accessible.
+ Liaise with building management and external vendors to address maintenance and repair issues.
+ Vendor Management – onboarding relevant vendors and Purchase Orders for general office suppliers
**Administrative Support:**
+ Draft, edit, and distribute memos, letters, and other documents as required as part of S&P process
+ Assist with the preparation of budgets and financial reports where necessary.
+ Provide administrative support to senior management and other departments as needed also serving as an executive PA to the Managing Director for FM104 & Q102.
+ Prize winner management – full management of fulfilment cycle for all on-air winners for both cash and other prizes
+ Support Finance Business Partner with supplier on-boarding and payment queries.
**S&P:**
The Sponsorship and Promotions (S&P) role focuses on creating and delivering engaging, on-brand promotional activities that drive revenue opportunities for advertisers while enhancing listener engagement. This position works in close partnership with the FM104 and Q102 Brand Manager, who holds overall responsibility for S&P. The role encompasses:
+ Coordinate S&P activities to ensure projects are completed on time and meet objectives
+ Monitor project progress, identify potential issues, and implement effective solutions.
+ Collaborate with cross-functional teams, including Sales, Programming, and Content, to develop creative on-brand concepts that drive compelling scripts and promos for commercial brand campaigns on-air.
**What we’re looking for from you:**
+ Proven experience as an Office Manager or in a similar administrative role.
+ Strong organisational and multitasking skills.
+ Excellent written and verbal communication skills.
+ Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook).
+ Experience with project management tools and software is a plus.
+ Ability to work independently and as part of a team.
+ A creative individual that likes to be busy and play as part of a team.
**We are Wireless:** We create great audio and digital products. Our live radio and podcasts, along with our web and social pages, play a massive part in our listeners lives. We engage, we inform and we entertain with our market leading products. In Ireland we own or represent stations in all main urban centres, and we create award winning solutions for our commercial partners. We are also part of the wider Wireless group with radio stations like Virgin Radio, talk SPORT, Times Radio and talk RADIO which are redefining speech broadcasting on digital audio platforms, connected TV and beyond.
**Life at Wireless**
At News UK & Ireland some of uswork flexibly, in many different ways. We encourage you to talk to us about the flexibility you need. We can’t promise to offer exactly what you want, but we do promise not to judge you for asking.
We champion diversity and inclusion , we strive to maximise and encourage every individual’s potential and ensure everyone feels valued. We support this through our Diversity Board, D&I strategy & training, creating more diverse content and our intern and apprenticeship programmes. We also have 8 employee-led networks;Cultural Diversity, News is Out, Gen Z, Sustainability Champions, News for Parents, Women in Tech, News UK Christian Fellowship and we are awaiting the launch of our Women’s Steering Group.
In addition we also offer:
+ 25 daysholidayper year
+ Maternityleave up to 18 weeks full basic salary &paternityleave up to 2 weeks
+ Wide range oftrainingavailable, plus full Linked In Learning access
+ Hybrid working model
+ Life Assurance benefits of 4 X annual salary
We want to ensure that everyone we meet has the opportunity to perform to their best when interviewing, so feel free to let us know, at any stage, whether you require anyreasonable adjustmentsduring the recruitment process, and we will do our best to accommodate.