Belgium Job Openings

Embassy Brussels

Human Resources Assistant (USEFMs)

Brussels

FULL TIME

December 2, 2024

Hiring Path:

Open to the public

Who May Apply/Clarification From the Agency:

For USEFM - FP is 07. Actual FP salary determined by Washington D.C.

USEFMs

!!! Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply. !!!

If the candidate meets all of the onboarding criteria they could start working as of August 2025.

Security Clearance Required:

Secret/Confidential Clearance

Appointment Type

Temporary

Appointment Type Details:

Definite Not to Exceed 5 years. (FMA) Definite Not to Exceed 1 year. (PSA)

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is Full Time (40 hours per week).

Start date: Candidate must be able to begin working within a reasonable period of time (15 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

If the candidate meets all of the onboarding criteria they could start as of August 2025.

Supervisory Position:

Relocation Expenses Reimbursed:

Duties

The incumbent is the cleared American Human Resources Assistant in the Human Resources Office of the Brussels Tri-Mission. The HR office provides ICASS support to 51 USG agencies and offices at three missions in Belgium and Embassy Luxembourg. Approximately 600 US direct hire employees (USDH) and Eligible Family Member (EFM) employees and 400 Locally Employed (LE) Staff in Brussels.

Programs in the portfolio are as follows:

Internship and Fellow Programs (Washington and Local Based)

Overseas Seasonal Hire Program (OSHP)

EER’s/GEMS

American Program Support

Security Clearances

Special Projects and Other Duties

Qualifications and Evaluations

Requirements:

EXPERIENCE: Three years of progressively responsible work experience with customer service responsibilities in an administrative role or HR office.

JOB KNOWLEDGE: General knowledge of administrative and Human Resources practices and procedures is required. Ability to quickly become knowledgeable about the Tri-Mission’s organizational structure, functions, and agencies, American direct-hire benefits as well as the processing/administration of the various components dealt with at post. Must have a good understanding of 3 FAM and Belgian Social Security. Must familiarize quickly with all HR systems and applications used within the office. Must develop strong knowledge of e-QIP, FS Bid, HR Online, and Ops.

Education Requirements:

Two years post-secondary education is required.

Evaluations:

LANGUAGE: Fluency in English. This may be tested.

SKILLS AND ABILITIES:

Excellent customer service skills

Ability to get along with everyone, approachable and a good listener.

Excellent computer skills - Familiarity with office systems, Microsoft Office applications (Word/Excel/Power Point).

Ability to handle multiple tasks simultaneously.

Ability to communicate with people of all levels; well-developed written and oral communication skills.

Analytical and problem-solving skills required.

Must be familiar with the U.S. Department of State operations.

Must be able to have and maintain a secret security clearance.

Thoroughness in all details.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preference-eligible U.S. Veteran*

AEFM / USEFM

FS on LWOP and CS with reemployment rights **

IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All applicants must create an ERA profile and submit their complete application through ERA for each vacancy of their interest.

A complete application means that your ERA profile outlines how you meet the minimum qualifications as listed in the vacancy announcement (education, experience and language proficiency), and contains the required attachments.

For more information on how to apply visit the Mission internet site.

Required Documents:

NOTE: Resume and cover letter are not required documents and will not be considered in the recruitment process. Instead, please complete your Electronic Recruitment Application profile thoroughly to capture all information you would like for the recruiters to consider.

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

Residency and/or Work Permit

Nursing diploma (preferably a copy recognized by Belgian/U.S. authorities*)

Language Scores (if available)

Eligible Family Member Applicants:
• Copy of Sponsor's Orders/Assignment Notification (or equivalent)

Passport copy
DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
SF-50 (if applicable)

Clarification:

If you have a diploma of one of the following countries, your diploma is automatically recognized:

Belgium

Netherlands

Luxembourg

International diplomas awarded by the European University Institute Firenze

In case you have a foreign diploma from a country not listed above, preferably submit the professionally recognized version by cfwb/naric as outlined on our website. The recognition type that applies for this vacancy is: specific recognition. The process may take about 90 days.

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

Applicants, who may need reasonable accommodation during the interview process may contact the Human Resources Office to coordinate the reasonable accommodation at the moment when they receive the invitation to a test/interview.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Brussels.

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