Belgium Job Openings
US Mission to the European Union
Special Assistant to the USAID (USEFMs)
Brussels
FULL TIME
November 29, 2024
Hiring Path:
- Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - FP is 05. Actual FP salary determined by Washington D.C.
U.S. Citizen Eligible Family Members (USEFMs) - All Agencies
!!!Exception to post policy: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply!!!
If the candidate meets all of the onboarding criteria they could start working as of July 2025.
U.S. Citizen Eligible Family Members (USEFMs) - All Agencies
!!!Exception to post policy: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply!!!
If the candidate meets all of the onboarding criteria they could start working as of July 2025.
Security Clearance Required:
Secret/Confidential Clearance
Appointment Type
Temporary
Appointment Type Details:
Definite Not to Exceed 5 years. (FMA) Definite Not to Exceed 1 year. (PSA)
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The work schedule for this position is Full Time (40 hours per week).
Start date: Candidate must be able to begin working within a reasonable period of time (15 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
If the candidate meets all of the onboarding criteria they could start working as of July 2025.
Start date: Candidate must be able to begin working within a reasonable period of time (15 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
If the candidate meets all of the onboarding criteria they could start working as of July 2025.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Duties
The Special Assistant to the USAID Representative Office is a vital part of the USAID/USEU Team. The Special Assistant manages a full range of program, administrative, and logistical support arrangements in Brussels. The Special Assistant supports USAID engagements with the EU, arranging meetings, capturing notes, drafting cables and reports, and representing USAID at internal and external meetings in Brussels as directed by the USAID Representative/Senior Development Counselor (SDC). This position serves as a liaison with the USAID Regional Financial Management Office in Sarajevo and develops and manages the operating expense and program budget for the USAID Office at USEU in collaboration with the USAID Regional Financial Office in Sarajevo and the different bureaus at Washington headquarters. At the request of the USAID SDC, this position sits on the Brussels Tri-Missions ICASS Committee and ensures all ICASS invoices and documents are accurate.
Qualifications and Evaluations
Requirements:
EXPERIENCE: Five years of progressively responsible experience in program management, federal budgeting, or other related experience is required. Two years of this experience must be with USAID, another USG Agency, other donor agencies, host-government organizations, or private sector institutions – in an English-language work environment.
JOB KNOWLEDGE: A well-developed knowledge of accounting, budgeting, and procurement procedures as well as USG financial management best practices, or the ability to quickly gain such knowledge, is required. The Special Assistant must have the ability to quickly develop knowledge of the European Union institutions, including familiarity with DG ECHO, DG INTPA, EEAS, and the European Parliament and how they function and relate with each other, with the Member States, the United States, and other third countries; and, quickly develop knowledge of USAID priorities and how they fit with the Embassy Political Section and the USEU Mission priorities, including those of other USG agencies and departments regarding humanitarian and food security issues. The Special Assistant must be able to understand the overarching issues that impact coordination on an interagency level, bilaterally with the EU, and at the regional level and national level. Knowledge of regional political, economic, and social issues, including the politics and fiscal constraints in Europe that affect development and humanitarian policies.
JOB KNOWLEDGE: A well-developed knowledge of accounting, budgeting, and procurement procedures as well as USG financial management best practices, or the ability to quickly gain such knowledge, is required. The Special Assistant must have the ability to quickly develop knowledge of the European Union institutions, including familiarity with DG ECHO, DG INTPA, EEAS, and the European Parliament and how they function and relate with each other, with the Member States, the United States, and other third countries; and, quickly develop knowledge of USAID priorities and how they fit with the Embassy Political Section and the USEU Mission priorities, including those of other USG agencies and departments regarding humanitarian and food security issues. The Special Assistant must be able to understand the overarching issues that impact coordination on an interagency level, bilaterally with the EU, and at the regional level and national level. Knowledge of regional political, economic, and social issues, including the politics and fiscal constraints in Europe that affect development and humanitarian policies.
Education Requirements:
A Bachelor’s Degree, or the host-country equivalent, in a relevant field such as business administration, economics, finance, marketing, commerce, accounting, international trade, government/public policy, foreign affairs, international development or related field is required.
Evaluations:
LANGUAGE: Fluency in English. This may be tested.
SKILLS AND ABILITIES: The Special Assistant is expected to have excellent written and spoken communication skills, as demonstrated by examples of advanced written products. The Special Assistant must have excellent interpersonal skills and be able to develop and maintain a range of productive working relationships and negotiate mutually agreeable logistical arrangements with EU interlocutors from a wide range of cultural backgrounds and varying levels of rank. The Special Assistant must have the ability to provide advice clearly and objectively, and be able to interpret directives; and, to demonstrate initiative and good judgment in dealing with special or unusual circumstances. Computer literacy required. The work and the work environment requires flexibility, and the ability to react to changing circumstances, to provide sound analyses, and to work under pressure.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
SKILLS AND ABILITIES: The Special Assistant is expected to have excellent written and spoken communication skills, as demonstrated by examples of advanced written products. The Special Assistant must have excellent interpersonal skills and be able to develop and maintain a range of productive working relationships and negotiate mutually agreeable logistical arrangements with EU interlocutors from a wide range of cultural backgrounds and varying levels of rank. The Special Assistant must have the ability to provide advice clearly and objectively, and be able to interpret directives; and, to demonstrate initiative and good judgment in dealing with special or unusual circumstances. Computer literacy required. The work and the work environment requires flexibility, and the ability to react to changing circumstances, to provide sound analyses, and to work under pressure.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
-
IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply
How to Apply:
All applicants must create an ERA profile and submit their complete application through ERA for each vacancy of their interest.
A complete application means that your ERA profile outlines how you meet the minimum qualifications as listed in the vacancy announcement (education, experience and language proficiency), and contains the required attachments.
For more information on how to apply visit the Mission internet site.
A complete application means that your ERA profile outlines how you meet the minimum qualifications as listed in the vacancy announcement (education, experience and language proficiency), and contains the required attachments.
For more information on how to apply visit the Mission internet site.
Required Documents:
NOTE: Resume and cover letter are not required documents and will not be considered in the recruitment process. Instead, please complete your Electronic Recruitment Application profile thoroughly to capture all information you would like for the recruiters to consider.
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
Eligible Family Member Applicants:
• Copy of Sponsor's Orders/Assignment Notification (or equivalent)
If you have a diploma of one of the following countries, your diploma is automatically recognized:
In case you have a foreign diploma from a country not listed above, preferably submit the professionally recognized version by cfwb/naric as outlined on our website. The recognition type that applies for this vacancy is: level recognition. The process may take about 90 days.
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
-
Residency and/or Work Permit
-
Secondary school diploma (preferably a copy recognized by Belgian/U.S. authorities*)
-
Language Scores (if available)
Eligible Family Member Applicants:
• Copy of Sponsor's Orders/Assignment Notification (or equivalent)
- Passport copy
- DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)
-
Clarification:
If you have a diploma of one of the following countries, your diploma is automatically recognized:
- USA
- Belgium
- Netherlands
- Luxembourg
- International diplomas awarded by the European University Institute Firenze
In case you have a foreign diploma from a country not listed above, preferably submit the professionally recognized version by cfwb/naric as outlined on our website. The recognition type that applies for this vacancy is: level recognition. The process may take about 90 days.
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
Applicants, who may need reasonable accommodation during the interview process may contact the Human Resources Office to coordinate the reasonable accommodation at the moment when they receive the invitation to a test/interview.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Brussels.
Applicants, who may need reasonable accommodation during the interview process may contact the Human Resources Office to coordinate the reasonable accommodation at the moment when they receive the invitation to a test/interview.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Brussels.
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