Junior Tour Booking Assistant
Renowned theatre tour booking agency, Pro Tours Theatre, are looking for a junior tour booking assistant to join the team. Pro Tours Theatre was set up in 2013 to help quality theatre reach a wider audience and regularly books tours for some of the leading theatre production companies in the UK, including, but not limited to, Selladoor, Tall Stories and Fierylight.
The in-office position will be on a flexible, freelance and part-time basis, for a minimum of 14 hours pw @ £12.50ph, eventually offering some WFH days once training is complete. Pro Tours Theatre are based in Hitchin, North Herts; the ideal candidate would be based nearby and have their own laptop and phone. The successful applicant will be the assistant to our Booking Coordinator and ideally have tour booking/sales experience and a background or interest in theatre. In addition, they will be a highly organised and reliable team player, with an eye for detail. They should have a good knowledge of Outlook, Word and Excel. Basic design abilities and sales experience would be a plus. They will have a confident telephone manner and a polite and articulate email tone, as well as excellent spelling and grammar.
Below is a brief outline of duties included in the role.
Administration:
· Assisting in the organisation and administration of the booking of national and international theatrical tours.
· Creating and issuing deal memos (pre-contractual info sheets) for each booking per tour and liaising with and chasing venues until these are complete.
· Plotting bookings; Using mapping software to programme in each tour as it is booked to field possible geographical travel/barring zone issues.
· Replying to emails and making/taking phone calls.
· Attending meetings (along with the Booking Coordinator and Director) with new and existing clients, to understand their shows and requirements.
· Updating clients on the progress of their tours and managing expectations.
· Any other reasonable and associated administration tasks, such as updating the website, posting on social media etc.
Sales:
· Assisting with and occasionally creating weekly sales E-flyer to market our shows to our existing mailing list.
· Assisting with the diary management of each tour.
· Maintaining and updating accurate booking sheets for each tour.
· Selling our shows to venues and negotiating the best deals possible.
· Making targeted calls and sending emails to venues to sell our shows.
For more details, please email us at admin@protourstheatre.com with a cover letter and CV, listing your relevant experience. Closing date for applications is Friday December 6th 2024. www.protourstheatre.com
Job Types: Part-time, Freelance
Pay: £12.50 per hour
Expected hours: 14 – 21 per week
Benefits:

• Casual dress
• Company events
• Flexitime
• Free parking
• On-site parking
• Work from home

Schedule:

• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Hitchin SG4: reliably commute or plan to relocate before starting work (required)

Work authorisation:

• United Kingdom (required)

Work Location: Hybrid remote in Hitchin SG4
Application deadline: 06/12/2024
Reference ID: Junior Tour Booking Assistant