This is an opportunity to work for a growing API manufacturer. BSPG Laboratories Ltd specialise in the supply of industrial hemp derivatives for medical and nutraceutical markets, specifically CBD. Based in our modern facility at the Discovery Park Science Park you will be able to enjoy a professional working environment and the facilities it has to offer.
We are currently looking to recruit a Business Administrator into our enthusiastic and welcoming team. BSPG can offer you an array of staff benefits including a modern office environment, 31 days paid holiday including bank holidays, company pension scheme, free parking, access to onsite gym and cafeteria, fantastic staff welfare support and career training and development opportunities. A salary of £23,211.27 is being offered for thispart-time role of 33.5 hours per week.
The role will include the following tasks and responsibilities:

• Procurement services – Applying for quotes raising and placing purchase orders, generating purchase orders
• Processing of purchase invoices
• Receiving delivieries and raising and processing goods received notes.
• AP reporting.
• Once available, set up weekly authorised bank payments for release by BSPG.

• Organising shipments both domestic and international, liaising with freight companies & customs, clients and internal departments to fulfil client orders.
• Creating shipping documentation
• Maintain and update the Inward Processing systems and produce schedules for quarterly Bills of Discharge submissions to HMRC.

• Raising Sales Invoices.
• Maintaining and assisting with the development of office operations and systems.
• Organizing and storing paperwork, documents and computer-based information.
• Photocopying, scanning and printing documents for different departments as required.
• Scheduling and attending meetings/appointments, creating agendas and recording minutes.
• Liaising with staff and external contracts.
• Arranging travel and accommodation for staff, collaborators and/or customers.
• Front of house responsibilities – meeting and greeting visitors, answering the telephone and intercom, emails, hospitality, booking and organizing events.
• Organising passes for new starters and visitors.
• Ensuring all office supplies are ordered and maintained throughout the company.
• Writing Standard Operating Procedures relating to job role.
• Sorting and distributing incoming/outgoing post.
• Other duties as requested by the Administration and HR Coordinator

Applicants for the post will need to meet all essential criteria as detailed below. Desirable criteria are advantageous but not essential:
Essential Criteria:
Education

• GCSE A to C or equivalent in Maths & English.

Knowledge, Skills & Qualifications

• Computer literate with good working knowledge of Microsoft Office products such as Outlook, Word and Excel.
• An understanding of and ability to follow financial controls.
• Good verbal and written communication skills.

Previous Experience

• 2 Years in a busy administration role.
• Basic finance experience including experience in bookkeeping, purchase ledger and sales ledger
• Shipping and logistics administration

Behaviour and Competencies

• Have a keen eye for detail.
• Ability to prioritise their workload effectively in order to meet commitments amidst changing priorities.
• An enthusiastic self-starter and team player with a positive and flexible approach to work.
• Solution orientated approach to challenges.

Other

• Presentable and professional appearance.
• Approachable.

Desirable Criteria:
Education

• A level or equivalent in Maths & English.
• AAT Level 2 qualification.

Knowledge, Skills & Qualifications

• Experience using Sage Intact.

Previous Experience

• Cash Position Reporting.
• Setting up payment runs for authorisation.
• Producing quarterly Inward Processing Bo Ds for HMRC.
• Working with multi-currencies.
• Ability to organise others.

Other

• Full UK driving licence.

Job Types: Part-time, Permanent
Pay: £23,211.27 per year
Expected hours: 33.5 per week
Additional pay:

• Bonus scheme

Benefits:

• Company pension
• Discounted or free food
• Enhanced maternity leave
• Enhanced paternity leave
• Free flu jabs
• Free parking
• Life insurance
• On-site gym
• Private medical insurance
• Sick pay

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Sandwich CT13 9FG: reliably commute or plan to relocate before starting work (required)

Experience:

• financial administration: 1 year (required)
• general administration: 1 year (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person
Application deadline: 03/01/2025
Reference ID: BSPG BA 03122024