Panama Job Openings

Florida State University

Clinical Program Coordinator - Panama City Campus

Panama City

FULL TIME

November 25, 2024

Department

Nurse Anesthesia Graduate Program
Florida State University is one of the nation’s top 25 public universities and FSU Panama City amplifies the university’s efforts to preserve, expand, and disseminate knowledge in the sciences, technology, arts, humanities, and human services professions. FSU Panama City is located 100 miles west of Tallahassee on the beautiful North St. Andrews Bay and is only three miles from the sparkling waters of the Gulf of Mexico. FSU PC currently houses 20 bachelor's programs, 9 master's programs, and 1 doctoral program, and boasts a small faculty-to-student ratio, which gives students a more personalized academic experience. Please visit https://pc.fsu.edu/promise for information about our FSU PC Promise to students and https://pc.fsu.edu/ for more information about our campus. FSU Panama City also recently opened a brand new, residential housing complex on campus and right on the water. This new apartment-style complex at FSU PC houses both undergraduate and graduate students. For more information about our on-campus housing, visit https://seminolelandingfsu.com/.

Responsibilities

The clinical program coordinator will be responsible for a variety of students support functions and coordination of clinical experiences for over 100 students in 30-40 clinical sites. This position will focus on student support services from entry to exit as well as budget management, logistics, purchasing, travel, and departmental coordination.
Assist the Program Administrator with coordination and documentation of requirements for policies and procedures related to the Council on Accreditation of Nurse Anesthesia Educational Programs (COA) and other regulatory agencies. Ensure the program web page and materials are updated with accurate information to maintain compliance. Disseminate evaluation schedules and maintain all documents related to each clinical site affiliation. Maintain and secure all graduate alumni records for employment verification, future credentialing, and regulatory agencies. Perform all duties necessary to support graduate and alumni affairs. Maintain student databases, prepare and maintain Faculty meeting minutes, and manage data, forms, and the record-keeping system for the Nurse Anesthesia Program (NAP). Schedule meetings as needed for faculty, staff, and other stakeholders.
Provide comprehensive administrative support to the Program Director, Assistant Program Director, and faculty of the Nurse Anesthesia Program. Responsible for managing a variety of office administration tasks, including correspondence, database management, report preparation, and handling inquiries from visitors and callers. Process requisitions, purchase orders, invoices, and travel authorizations. Complete expense reports, perform monthly financial reconciliations, and monitor the budget. Arrange travel for faculty and staff, including authorizations and expense reporting. Order supplies, manage inventory, and coordinate equipment maintenance and repairs. Create and maintain databases for tracking departmental information and compiling data for reports.
Coordinate comprehensive student support, from interviews and event scheduling to clinical rotations. Responsibilities include planning orientation, ensuring compliance with background checks, AANA/NBCRNA enrollment, NBCRNA portal access, managing clinical credentialing through systems like American Data Bank, My Clinical Exchange, and Castle Branch, monitoring clinical data and time logs (Medatrax) for COA compliance, and pre-populating evaluations with student data.
Manage the intake and processing of graduate admissions for the Nurse Anesthesia Program. Work closely with the College of Applied Studies, the Graduate Admissions Office, and the Graduate School to process and track application materials, ensuring all necessary documents are received and processed. Manage registration for all NAP graduate students each semester, ensuring timely and accurate course enrollment. Ensure students meet all academic and program requirements for graduation, processing necessary documentation for timely clearance and certification.
Regularly update and maintain the Nurse Anesthesia Program handbook and Policies and Procedures to reflect current standards and requirements. Update the graduate bulletin annually. Prepare and distribute information highlighting key updates, events, and achievements. Collaborate with the Office of Advancement to create and design program brochures and other marketing materials. Serve as a notary signing agent for the department. Perform other tasks as required by the department to support program operations and objectives.

Qualifications

A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
A notary public or ability to obtain within 60 days of hire.

Preferred Qualifications

Experience in Nurse Anesthesia or related clinical program coordination.
Experience with credentialing professionals within healthcare entities.
Experience with contract management, simulation, budget reconciliation, and event coordination.
Proficiency with Excel, Word, and other related Microsoft programs.

Contact Info

Dr. Stacey Van Dyke - svandyke@pc.fsu.edu

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

Starting at $47,785, commensurate with education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via my FSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is a Full-Time A&P position.
This position requires successful completion of a criminal history background check.
This position will be on-campus at FSU Panama City in Panama City, FL and begin in Spring 2025.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

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