Description

Key Responsibilities

• Manage and maintain the reception area: Ensure the reception area is tidy and presentable, with all necessary stationery and materials.
• Coordinate mail and deliveries: Receive, sort, and distribute daily mail and deliveries, and arrange for outgoing mail and packages.
• Schedule and manage meeting rooms: Assist in booking and preparing meeting rooms for client and staff meetings, ensuring they are equipped with necessary materials and refreshments.
• Assist with office supplies management: Monitor and order office supplies, ensuring that stock levels are maintained.
• Maintain visitor logs: Keep accurate records of visitor information and maintain a visitor log for security purposes.
• Provide general administrative support: Assist with various administrative tasks, such as filing, data entry, and document management, to support office operations.
• Coordinate with IT for equipment setup: Liaise with the IT department to ensure that new employees have the necessary equipment and access when they start.
• Assist with event planning: Help organize and coordinate office events, meetings, and employee engagement activities.

Skills, Knowledge and Expertise

• 1+ years’ experience in a reception/front of house hospitality position.
• Excellent verbal and written communication skills.
• Confident and articulate with the ability to represent the company when interacting with clients and staff at the highest levels.
• The ability to work both as part of an effective team or as required on own initiative.
• Knowledge of Microsoft Office – Word, Excel, and Outlook.
• Excellent time management and organisational skills.
• Excellent communication, interpersonal, and organisational skills.
• Must maintain a high level of professionalism and greet all visitors in a friendly and welcoming manner.
• Ability to handle confidential information with discretion.
• Familiarity with office equipment, such as printers.
• Experience in managing and coordinating meetings and events.
• Strong problem-solving skills and the ability to handle unexpected situations with ease.
• Proficiency in using a multi-line phone system.
• Basic knowledge of health and safety regulations.

Benefits

• Career Progression
• BDO Learning & Development Programme
• Coverage of Professional Subscriptions

• Annual Leave Purchase Scheme
• Adoptive Leave Increase
• Together Anywhere Leave
• Travel Green Allowance Voucher
• Cycle to Work Scheme

• Employee Referral Scheme – “Refer a Friend”

• Digital Doctor Service
• On-site Gym

• Free Breakfast Every Day
• On-site Café
• On-site Complementary Barista
• State-of-the-Art Office
• Central Location

• CSR, Sports, Social, and Wellness Committees

About BDO Ireland