Once Off Productions is seeking a Company Manager for immediate start to be based at our Dublin office (Digital Hub, Digital Depot, Roe Lane, Dublin 8).
Role specification:
Specializing in performing arts logistics, administration, and hospitality, the Company Manager is a critical role in the team and will be responsible for the following:
Team Building, Contracts, and Pre-Production

• Assisting in casting by coordinating schedules, liaising with talent and their agents, booking venues and readers, printing sides
• Drafting and negotiating contracts with artists, staff, venues, and suppliers, ensuring contractual obligations are fulfilled on both sides.
• Collaborating with Producers to collect and track production employment paperwork.
• Receiving and communicating production employee sick/conflict requests and leaves;
• Collecting and editing programme credits, bios, headshots, and information for production employees.
• Coordinating rehearsal and performance schedules, ensuring that all logistical aspects of productions run smoothly.
• Booking rehearsal and performance spaces, maintaining positive long-term relationships with host venues.
• Managing insurance policies to protect the company against various risks.

Budget, Financial, and Box Office

• Maintaining all budgets and records for travel and housing, including but not limited to rent, utilities, telephone, maintenance, supplies, and parking, and ensuring timely payments of invoices.
• Accurately tracking and reconciling departmental expenses and relevant production budget expenses.
• Generating, managing, and approving weekly production employee (actor and stage manager) payroll in compliance with Irish Revenue and Irish employment and labor law.
• Compiling and managing invite lists. Controlling available ticket allotments, managing requests from within the company and releasing seats for sale in a timely manner to maximize further revenue potential.
• Managing and updating detailed inventory lists pertaining to company equipment and resources.

Travel, Housing, Hospitality and Touring

• Developing welcome packs at the beginning of rehearsal processes outlining pertinent information such as building hours, rehearsal schedules, nearby medical resources, recommendations on local activities/dining, etc.
• Arranging all guest artist and touring company travel and accommodation logistics including: domestic and international transportation, per diem payments, and lodging for cast and crew.
• Creating, updating, and distributing itineraries and touring information to all traveling artists and crew in a timely fashion.
• Responding to medical emergencies, ensuring continued care and comfort for anyone in treatment/recovery throughout their production contracts.
• Organizing opening night events, which includes catering and beverage arrangements, event set up, curating invitations, managing RSVP lists, and arranging specialized gifts for the company.
• Managing arrangements for production company social events and gatherings, including but not limited to: First Rehearsal Meet and Greets, Company Dinners, Opening Night Receptions, and Closing Toasts.

Grants and Funding Applications

• Assisting with Arts Council funding applications as required.
• Tracking income and expenditure, Maintaining accurate financial records and documentation throughout to assist with prompt Arts Council reporting and wrap up at the end of each production.

Other/General

• Representing the Company in rehearsal, at the venue during production events, at industry events, and as directed by the Director.
• Serving as a key communication link between producers, performers, and crew across projects.
• Creative and swift problem-solving day-to-day without losing sight of producers’ strategic goals and priorities.
• Proactively addressing any potential conflicts or issues to better ensure a productive and stress- free environment for the group.
• Work between multiple spaces, often in a single day.
• Making site visits for visiting artist accommodation and rehearsal venue options to ensure their suitability for each production’s needs.
• Actively participate in workshops, trainings, and company meetings, including harassment prevention, bystander intervention, and other antiracism, equity, diversity, inclusion, and access initiatives.
• Expecting the unexpected- the above is an inexhaustive list, as no production or team will have the same needs.

The ideal candidate will possess the following qualities:

• Minimum 5 years of experience working in the performing arts, preferably with national and international touring experience
• Experience across at least 3 different live art forms is essential (music, theatre, opera, and/or dance).
• Existing networks and positive working relationships in the Irish performing arts sector and abroad.
• Familiarity with arts funding and financial reporting processes including but not limited to awards available in Ireland through The Arts Council, Culture Ireland and Creative Europe.
• Exceptional interpersonal written and oral communication, organization, and budgeting skills.
• Collaborative and consistent work ethic with the ability to maintain and exude pleasant, calm, professional demeanor in high pressure situations.
• Willingness to respond effectively and appropriately to emergency needs.
• Interest in mentoring and training up-and-coming Company Managers and emerging Producers.
• Strong Excel skills.
• Knowledge of and respect for adhering to standard industry safety practices.
• Working knowledge of creative industry labor unions, particularly those in the US, UK and France, and Irish labor laws.
• Flexibility and willingness to travel regularly.

Terms
This is a full time 39-hour per week role Monday-Friday with the primary working base in Dublin. Regular travel and weekend work will also be required depending on production schedules. A minimum annual salary of €34,000 will be provided for this position. Holiday entitlement is 20 days plus public holidays.
How to apply:
Please submit a cover letter and CV outlining your interest and qualifications for the position to admin@onceoffproductions.com by 5pm December 31st with the subject line Company Manager Application. Please note that where a significant number of candidates meet all essential requirements, desirable experience may be taken into account in the shortlisting of candidates. Shortlisted applicants will be called for an online interview to take place the first week of January with a preferable start date as soon as possible.
Job Type: Full-time
Pay: From €34,000.00 per year
Schedule:

• Monday to Friday
• Weekend availability

Work Location: Hybrid remote in Roe Lane, Dublin 8, CO. Dublin
Application deadline: 31/12/2024
Reference ID: Company Manager, Performing Arts