Job Number:

48699

Department:

Home Affairs Department

Division/Section/Unit:

Wan Chai District Office

Job Title:

Executive Assistant (Wan Chai District)

Salary:

$28,725per month

Entry Requirements:

(1) A bachelor degree from a Hong Kong university, or equivalent;
(2) Met the language proficiency requirement of Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or the Hong Kong Certificate of Education Examination (HKCEE), or equivalent [see Note];
(3) Good command of written and spoken Chinese and English;
(4) Good computer operation knowledge including MS Word, Excel, Power Point and Chinese Word Processing (Microsoft Windows default input methods); and
(5) Preference may be given to candidates who have work experience in the Government or public institutions.

Note:

'Grade C' in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 is accepted administratively as comparable to ‘Level 3’ in Chinese Language and English Language in the 2007 HKCEE and henceforth.

Duties:

(1) To provide administrative support to implement District Minor Works projects and tackling district management matters;
(2) To serve committees and working groups including coordinating logistics for the smooth running of the meetings, drafting and preparation of minutes and briefs, liaising with District Council members, government departments and other parties concerned;
(3) To perform general administration and management work such as project planning, resource and records management, collection and analysis of statistical information, compilation of reports, etc.;
(4) To process funding applications and related matters;
(5) To handle public enquiries and complaints;
(6) To assist in the organisation of community activities;
(7) To assist in carrying out duties relating to building management;
(8) To assist in carrying out duties relating to elections
(9) To handle community halls/ community centres related matters; and
(10) To undertake any other duties as required.

Terms of Appointment:

(1) Successful candidates will be appointed on non-civil service contract terms.
(2) The entry pay, terms of appointment and conditions of service to be offered are subjected to the provisions prevailing at the time the offer of appointment is made. Further renewal should be subject to satisfactory performance and operational needs.
(3) Successful candidates may be required to work outdoor and irregular hours including Saturdays, Sundays and Public Holidays.
(4) A contract shorter than 12 months may be offered to successful candidates due to specific operational needs.

Fringe Benefits

Benefits such as rest days, public holidays, statutory holidays (or substituted holidays), annual leave, maternity leave, sickness allowance, will be granted in line with the provisions of the Employment Ordinance.

General Notes:

(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview.
(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to any further shortlisting criteria.
(g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the below enquiry address.

How to apply:

(1) Application Forms [G.F. 340(Rev. 7/2023)] are obtainable from Home Affairs Enquiry Centres of District Offices, Home Affairs Department or Job Centres of Labour Department. The form can also be downloaded from the Civil Service Bureau's website (http://www.csb.gov.hk).
(2) Completed application form together with copies of academic qualifications (including certificates) should reach the enquiry address below by post or in person on or before the closing date. For submission by post, the deadline is based on the stamp chop date. Please ensure that sufficient postage is paid. Any underpaid mail items will be handled by the Hongkong Post and applications will not be considered. For submission in person, the application should reach the enquiry address below by 6 p.m. of the closing date. Please specify on the envelope 'Application for the Post of Executive Assistant'. Late applications, or applications which are incomplete, or not made in prescribed form, or submitted by fax/ email, or without the relevant supporting documents will not be considered.
(3) Candidates who are selected for interviews should bring their Hong Kong Identity Card, original copies of relevant supporting documents and a recent passport-size photograph to attend the interview.
(4) Applicants who are not invited for interview within 10 to 12 weeks from the closing date may assume that their applications are unsuccessful.
(5) Candidates who are selected for interviews may receive invitations by email. Applicants should provide clearly their email addresses on their application forms. Applicants are responsible for checking their emails to ensure that invitation or notification will be duly received.

Contact Address:

Wan Chai District Office, 21/F, Southorn Centre, 130 Hennessy Road, Wan Chai, Hong Kong

Enquiry Telephone:

2835 2006

Closing Date(dd/mm/yyyy):

06/12/2024 18:00:00

Application via Internet:

Not Applicable

Advertising Date

30/11/2024