Summary of Position

Essential Functions

• Ensure reception is manned and people needing to access our site (visitors, suppliers, post etc) are greeted and helped as needed.
• Maintains office services by organizing office operations and procedures; correspondence; designing filing systems; reviewing and approving supply requisitions
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Have newcomer- packs ready, when new team members are joining
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identification cards.
• Coordinates meetings including agendas, minutes and prepares reports and presentations
• Orders office supplies and other office-related items
• Coordinates and books travel (flights, hotels, transfers, meals, etc)
• Creates purchase orders in systems and resolving issues
• Helps support visitors to the site
• Updates Share Point files and sites
• Provides office management support as needed

Requirements

• High School Diploma
• At least 2 years’ administrative experience including experience supporting a Department Head
• IT literate – advanced MS Office skills (Word, Excel and Power Point) and familiar with databases and IT systems
• Fluent English and Czech (written and spoken)
• Service oriented
• Excellent attention to detail, good communication and organizational skills
• Professional, credible individual with experience in a multi-national organization
• Results and deadline driven
• Proactive and able to demonstrate use of initiative
• Flexible and adaptable to changing priorities.

Competencies