Description:

Talentek by Hubtek is a company that believes in young talent and seeks to support the development of its employees on a personal and professional level through learning experiences and growth opportunities. We support companies through our Talent and Technology services.
We have been impacting the world since 2018 and we want to keep pushing ourselves to become the brightest minds in our field and better serve our customers.
As a Back office you will aim to support the administrative tasks related to our client's operational and administrative processes.
Some of your responsibilities are but are not limited to:
Carrier Setup and Documentation Management:

• Review carrier packets to ensure all required documents are present (e.g., MC certificate, W9, Insurance certificate).
• Input and verify carrier details in the different platforms.
• Communicate carrier enrollment updates to the team.

Accounts Receivable (A/R):

• Monitor and manage overdue invoices using Quick Books reports.
• Notify clients about overdue payments, including providing detailed payment instructions.
• Ensure accurate documentation is attached to client notifications (e.g., invoices, payment instructions, proof of delivery).

Accounts Payable (A/P):

• Process carrier bills in Quick Books and ITS Dispatch.
• Verify invoice details with corresponding carrier information and update the system accordingly.
• Maintain organized records of processed invoices.

Invoicing:

• Assemble and verify complete documentation for invoicing (e.g., rate confirmation, BOL, carrier invoice).
• Ensure alignment between rate confirmation and carrier invoice amounts.
• Save and send invoices and supporting documents to customers, tracking status changes systematically.

Requirements:

What would help you succeed:

• Believe and love what you do.
• Attention to detail.
• Organizational skills.
• Time management.

Minimum requirements:

• Studies: Desirable studies in International Business, Business Administration, or Logistics related.
• Experience: At least 1 year of experience working in administrative roles or in the Logistics industry.
• Language: Advanced English skills. B2+ or higher is preferred.

Perks:

• Schedule: Monday to Friday from 7:00 a.m. to 4:00 p.m. or 8:00 a.m. to 5:00 p.m., following the American Calendar.
• Contract: Indefinite term contract + Benefits.
• Places: Remote Colombia.
• Salary: $ 3,000.000

Would you like to be part of a company that belongs to the 100 tech companies recognized by Freight Waves in the supply chain industry in the United States?