• Adelaide
• Applications close 19 December

About the Department

The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:

• Growing innovative & competitive businesses, industries and regions
• Investing in science and technology
• Strengthening the resources sector.

The APS and the department offer a clear direction and meaningful work. You will be able to create positive impact in people’s lives whilst contributing to improved outcomes for Australia and our people.

If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australia’s future.

Please see the APSC’s APS Employee Value Proposition for more information on the benefits and value of employment within the APS.

About the team

The Australian Space Agency provides government leadership on civil space capability to improve the lives of Australians and strengthen our society. The Agency ensures that Australia’s space activities contribute to Australia’s national interest and broader Government objectives, including enhanced economic resilience, social cohesion, environmental sustainability, and national security. Our agents deliver meaningful outcomes that will benefit our nation long into the future.

The Agency’s functions include:

• leadership of policy and coordination of civil space activities across government.
• shape and grow national space capability, including delivery of Agency programs.
• lead international civil space engagement for economic and strategic benefit, in alignment with Australian foreign policy objectives.
• promote a responsible, effectively regulated space sector, while delivering on our international obligations.
• promote the value and benefits of space to the community, including to inspire a highly skilled workforce.

The opportunity

The Senior Executive Assistant is responsible for:

• providing a range of high-level executive support and administrative services to the Head of the Australian Space Agency.
• managing the Head of Agency’s calendar, inbox, travel arrangements and clearance workflow.
• support drafting written material for the Head of Agency, such as the Head of Agency’s weekly message, email correspondence etc.
• managing Agency events, including monthly meetings, departmental events and supporting VIP delegation visits.
• support Head of Agency engagement with stakeholders and at major domestic and international events, including organising programs, schedules and assisting with logistics.
• other tasks as directed by the Head of Agency and Executive Officer to the Head of Agency.

Our ideal candidate

We are looking for a dynamic and collaborative Executive Assistant who has experience providing executive support. This role requires strong communication and organisational skills and the proven ability to proactively manage competing priorities.

The ideal candidate should enjoy working collaboratively in a small team, possess excellent judgment and demonstrate integrity in their work.

What you will do

The Executive Assistant to the Head of Agency, is responsible for providing high-level administrative assistance and executive support to the Head of the Australian Space Agency by:

• managing the Head of Agency's administrative functions in a complex and high-volume environment, including diary and inbox management, workflows, scheduling appointments, organising events and travel bookings, expense acquittals, meeting logistics and arrangements and drafting correspondence.
• managing the HOA’s daily clearance list and weekly all staff email.
• providing advice to the Head of Agency and Executive Officer to the Head of Agency on stakeholder engagements and operational issues.
• supporting HOA engagement with stakeholders and at meetings, including coordinating agent attendance, meeting briefs, minutes, notes, action and after-action reports from engagements.
• supporting HOA engagement with stakeholders and at major domestic and international events, including organising programs and schedules and organising logistics for HOA attendance and meetings.
• travelling with the Head of Agency as needed.
• ongoing assistance for the Australian Space Agency Advisory Board, including day-to-day operational management, managing papers and logistical matters.
• providing leadership and support to the executive support team in the Agency, including developing team building experiences and contributing to a positive culture.
• building and maintaining strong working relationships with the offices of federal and state Ministers, senior departmental executive, state and territory representatives, and senior industry leaders nationally and internationally.
• building key stakeholder relationships within the Lot Fourteen community.
• contributing to the Executive Assistant network in the department.
• other tasks and projects as directed by the Head of Agency and Executive Officer to the Head of Agency.

Eligibility

To be eligible for employment in the APS and the department, candidates must be Australian Citizens.

Positions require a Baseline security clearance and successful candidates will be required to obtain and maintain a clearance at this level.

Notes

A merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette.

The department does currently offer flexible work opportunities for many roles. This vacancy is Adelaide, SA based, although flexible or remote work arrangements may be considered. Please reach out to the contact officer to discuss this further.

Application information

Your application must not contain any classified or sensitive information. This includes in your application responses, CV and any other documents. The selection panel may not consider applications containing classified information.

Please provide a pitch explaining how your skills, knowledge and experience will be relevant to this role and why you are the best candidate for the position. Your pitch can contain no more than 750 words and should align to the key duties listed above.

Please complete your application online and provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format).

Accessible application documentation is available in other formats on request. Please contact recruitment@industry.gov.au or (02) 6276 1235 if you require assistance with your application.

Please refer to our Applying for a position information for additional information on how to apply.

Contact Information

For more information regarding this opportunity, please contact Rachel Stone on 08 8406 4794 or via email on rachel.stone@space.gov.au

How to apply: