HF Foods Group Inc. (NASDAQ: HFFG), headquartered in Las Vegas, Nevada, is a leading marketer and distributor of fresh produce, frozen and dry food, and non-food products to primarily Asian/Chinese restaurants and other foodservice customers throughout the United States. HF Foods aims to supply the increasing demand for Asian American restaurant cuisine, leveraging its nationwide network of distribution centers and its strong relations with growers and suppliers of fresh, high-quality specialty restaurant food products and supplies in the US, South America, and China.
PRIMARY FUNCTIONS:
The Office Administrator is responsible for the overall management of the office and provides administrative support to the assigned leader(s) within the department. Bilingual of Chinese Mandarin is preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
· Manage overall administrative activities for the office.
· Responsible for the day-to-day facilities operations including purchasing office supplies, furniture, office equipment, etc.

• Utilize MS Outlook to create and maintain calendars, schedule and organize activities such as meetings and department activities.

· Perform administrative work such as typing, filing, sorting, and distributing mail; assist with the preparation of correspondence to clients.
· Answering, forwarding, and screening phone calls.
· Schedules conferences, appointments, meetings and travel arrangements for senior staff.

• Records minutes of meetings or other sessions and composes summaries to ensure that proper and accurate records of discussions and information are available.
• Generates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested.
• Creates, edits and proofreads communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information).

· Participate and supervise in a wide range of company projects and events.
· Perform other work-related duties as assigned.
SKILLS AND QUALIFICATIONS:

• Consistent, professional mannerism.
• Exceptional written and verbal communication skills; excellent telephone etiquette.
• Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates and external parties including customers and vendors.
• Strong planning and organizing skills, impeccable follow-up and exceptional attention to detail.
• Demonstrate a sense of urgency and the ability to work in a fast-paced environment.
• Proficiency with Microsoft Office Suite/ software including Word, Excel, Power Point, and Outlook, with an understanding of the use of tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc.
• Accurate and precise proofreading skills.
• Able to contribute positively as part of a team, assist with various tasks as required.
• Bilingual of Chinese Mandarin is preferred.

EDUCATION AND/OR TRAINING:

• Associate’s or Bachelor’s degree in Business Administration, or related field required.
• At least 4 years of professional administrative support experience in a professional office environment is preferred.

· Bilingual in Chinese or Spanish is preferred.
WORK CONDITIONS:
(The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Office and warehouse environment
• Occasional periods of standing or sitting for extended periods of time
• Required wearing of appropriate PPE
• Exposure to hot/cold weather and loud noises in a warehouse environment
• Frequent computer and telephone use
• Frequent communication with people throughout the day

EQUAL OPPORTUNITY EMPLOYER:
· HF Foods Group emphasizes and provides equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.
Job Type: Full-time
Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Are you willing to undergo a background check including drug screening?
• Will you now or in the future require sponsorship to work in the United States?
• Are you able to work from 6 am - 2 pm, Monday - Friday?

Experience:

• Administrative experience: 1 year (Required)
• Warehouse: 1 year (Required)

Language:

• Spanish (Preferred)
• Chinese (Preferred)

Ability to Commute:

• Ocala, FL 34474 (Required)

Work Location: In person