Overview
We are seeking a proactive and experienced Executive Administrative Support Specialist to lead the Senior-Level Executive Administrative Support contract for the Defense Counterintelligence and Security Agency’s (DCSA) Office of General Counsel (OGC). This role provides high-level administrative, task management, and executive support to the DCSA Director’s Office, Office of General Counsel, Office of Inspector General, and other DCSA offices. Responsibilities include overseeing task management systems, maintaining executive schedules, editing and managing correspondence, and ensuring seamless continuity of executive support services.
Key Responsibilities:
· Office of General Counsel (OGC): Provide the DCSA OGC with specialized administrative and program support. This position is responsible for the following tasks in support of OGC:
· Administrative Duties: Perform the full range of office administrative duties in support of the DCSA General Counsel and attorneys in OGC.
· Point of Contact (POC): Function as the OGC POC, interfacing with DCSA staff in the acquisition, financial management, personnel, and other support services offices regarding the ordering of legal reference materials; maintenance of paid subscriptions to online reference sources; current funding levels; and property accountability.
· Maintenance of Legal References: Monitor and maintain the currency of legal reference materials (e.g., United States Code, Code of Federal Regulations, subject area treatises, commentaries and case report sets), draft orders for updates for approval by the General Counsel, and post updates and new volumes as they are delivered.
· Task Management: Oversee agency-level tasks via the Correspondence and Task Management System (CATMS) or successor systems, including assignment, tracking, and completion of tasks. Review, edit, and finalize correspondence to align with DCSA and Do D standards.
· Document Review and Editorial Support: Provide editorial support for staff correspondence and documents, ensuring they meet agency standards and are ready for senior executive review or signature.
· Calendar and Schedule Management: Coordinate executive schedules, manage calendars, prepare for meetings, set up meeting rooms, print materials, and escort visitors.
Qualifications:
· Bachelor’s degree in Business Administration or a related field is required; a Master’s degree is preferred. Equivalent years of experience or relevant certifications may be considered in lieu of a degree.
· Minimum of 10 years of high-level administrative experience supporting senior executives in large, complex organizations, ideally in government or military settings.
o At least 6 years of executive-level experience in calendar management, scheduling, prioritizing tasks, and handling sensitive, high-stakes correspondence.
o Extensive experience (5+ years) managing task workflows in systems such as CATMS, Share Point, or similar platforms, with proven ability to track and report on executive-level assignments.
· Certified Administrative Professional (CAP), Project Management, or similar certifications are strongly desired.
· Advanced skills in MS Office Suite (Word, Excel, Power Point).
· Solid understanding of Do D Security Policies.
· Strong written and verbal communication skills, with a high level of attention to detail.
Job Type: Full-time
Pay: $65,000.00 - $85,000.00 per year
Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What is your desired salary?

Education:

• Bachelor's (Required)

Experience:

• high-level administrative: 10 years (Required)
• Calendar management: 6 years (Required)
• managing task workflows in systems such as CATMS: 5 years (Required)

License/Certification:

• Certified Administrative Professional (Required)

Security clearance:

• Top Secret (Required)

Ability to Commute:

• Quantico, VA 22135 (Required)

Ability to Relocate:

• Quantico, VA 22135: Relocate before starting work (Required)

Work Location: In person