Administrative Assistant
Clear Global Solutions has an opportunity for an Administrative Assistance to join our team on our Federal Government contract in Washington, DC.
U.S Citizenship is required. Select applicants will be subject to a government security investigation and must meet eligibility requirements for access to classified information and be able to obtain a government-granted security clearance. Individuals may also be subject to a background investigation including, but not limited to criminal history, employment and education verification, drug testing, and creditworthiness.
Essential duties and responsibilities for the position include the following:

• Provide clerical support to include receptionist duties, such as greeting people, answering phones, scheduling
• Identifies and classifies and sorts documents
• Scanning, copying, faxing, filing, printing, sorting, and record keeping
• Manage hard copy and electronic files and records for management
• Provide assistance with contacting and scheduling appointments, coordinate availability
• Act as escort to visitors or unbadged personnel to government facilities requiring entry, access and exit to offices, rooms, or spaces
• Retrieve, receive and distribute incoming mail and packages received by the office; package and label items to be mailed or shipped
• Assist employees with travel arrangements to include monitoring, facilitating the planning as well as organize and track the travel budget. Contractors shall not initiate travel arrangements in Concur
• Provide daily briefings as necessary for the purpose of reviewing the calendar and daily activity scheduling
• Develop forms, announcements, surveys, or other materials as determined by the Government
• Facilitate conference room usage; maintain schedules for use of conference rooms in Microsoft Outlook or manually as determined by the Government
• Assist property management officials with annual inventory and with maintenance of property inventory records. Support includes verifying, inputting and processing property transactions in the automated property management system
• Provide data entry, information gathering support and technical support involving the agency’s Learning Management System
• Review and reconcile documentation in electronic and/or hard copy format, including editing, updating, consolidating, formatting, and manipulating Word documents, Excel spreadsheets and Power Point presentation
• Strategic multi-tasking and planning skills
• Situational anticipation abilities intended to prevent, inform and prepare for potential problems such as scheduling, time constraints and equipment needs
• Discretion while handling all matters
• Facilitate high-level communication and coordination between USCIS Directorates, Program Offices, Special Agents in Charge, Divisions, internal and external contacts to facilitate meetings and other OSI/OI/FDNS related events. Act as a liaison to assure clear, effective and thorough follow-up
• Coordinate input from divisions/offices/branches and prepare reports for management submission to Directorate offices and other government entities as necessary Exceptional coordination skills to manage schedules for several executive leadership positions

The Basic Qualifications for this position are as follows:

• Must be able to obtain and maintain the government clearance / suitability determination (Public Trust) as required to work on the program

Minimum Experience, Education and Licensure:

• High School Diploma or equivalent
• Minimum 2 years clerical experience in an office environment

Minimum Knowledge, Skills and Abilities:

• Ability to work effectively and efficiently in a team and independently
• Ability to readily adapt to changing requirements
• Ability to follow written and/or oral direction
• Positive attitude focused on customer satisfaction
• Proficiency in current technology and technical applications to include:
• Microsoft 365 Suite applications, MS Visio and Adobe applications, including ability to use styles and templates features in Word and Power Point for efficiency and consistent formatting, and using calculations and pivot tables an Excel
• Adobe Acrobat
• Web Browsers (Google Chrome, Firefox, Internet Explorer)
• Electronic Communication Network applications such as Share Point

Physical Demands:

• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands and fingers to handle, or feel objects office equipment; use fingers and hands to type or write; reach with hands and arms; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Ability to Lift up to 20 pounds, bend, reach, carry, stoop, kneel, climb, etc.

Work Environment:

• This position is performed in a traditional office environment.

An Equal Opportunity Employer. Clear Global Solutions’ hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.
Clear Global Solutions is proud to be an Equal Opportunity Employer
Job Type: Full-time
Pay: $25.94 per hour
Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Clerical Support: 3 years (Required)
• Microsoft Office: 3 years (Required)

Security clearance:

• Secret (Required)

Ability to Relocate:

• Washington, DC 20529: Relocate before starting work (Required)

Work Location: In person