United Kingdom Job Openings

Ministry of Defence

DIO - Executive Admin Support Officer

Gosport

FULL TIME

November 29, 2024

Details

Reference number

378448

Salary

£26,235

A Civil Service Pension with an employer contribution of 28.97%

Job grade

Administrative Officer

Contract type

Permanent

Business area

MOD - Defence Infrastructure Organisation - Regional Delivery, Centre Of Excellence Legacy Estates Team

Type of role

Administration / Corporate Support

Working pattern

Flexible working, Full-time

Number of jobs available

Contents

Location

About the job

Benefits

Things you need to know

Apply and further information

Location

Fort Blockhouse, Gosport

About the job

Job summary

About the Defence Infrastructure Organisation
Do you want to work for the Defence Infrastructure Organisation (DIO) and play a key role in keeping our country safe through caring for the Defence estate and those that depend on it? DIO manages the Defence estate, one of the UK’s largest and most diverse property portfolios, enabling the armed forces and Defence civilians to live, work, train and deploy. From net carbon-zero accommodation to runways for the F35 fighter jets, our outputs are unique in the UK and across the globe!
This position is advertised at 37 hours per week.

Job description

This is an exciting development opportunity for an enthusiastic, adaptable and self-confident individual to ensure safe and compliant facilities are maintained for all users at our Fort Blockhouse (FD) site that houses a scheduled ancient monument as well as many grade 2 listed assets.
The role is high profile, exciting, varied and provides an opportunity to improve leadership skills whilst working collaboratively with DIO colleagues, Industry Partners and other internal/ external stakeholders
Key responsibilities will include but not be limited to the following;

Support line manager in delivering departmental goals
Ensure own compliance with mandatory requirements e.g. H&S training
Promote strong working relationships both within the team and with other teams To manage the daily routine business of the Support Unit Fort Blockhouse (SUFB)
To staff routine incoming/ outgoing correspondence on matters relating SUFB/ DIO business as appropriate.
Any other relevant administrative support tasks as directed by the Head of Establishment, such as managing diaries.
Support and improve FBH coordination and integration into the wider Regional Delivery (RD) Business model, in line with RD Business Plan, Risk Management, and general administration.
Producing agendas and minutes SUFB instigated meetings.
Acting as secretary for meetings including booking venues and ensuring sufficient site access.

Person specification

The successful candidate will possess drive and enthusiasm in a key front facing role with the ability to deal with sensitive matters and manage the expectations of various stakeholders.
Experience and Skills

Strong interpersonal skills; self-confident; ability to work on own initiative within a wide ranging but structured environment and the ability to adapt to changing priorities and tight deadlines is essential. Use of MS Office applications (Outlook, Excel, One note) to support work outputs.

Behaviours

We'll assess you against these behaviours during the selection process:

Working Together
Communicating and Influencing
Making Effective Decisions

Benefits

Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
Assessment at sift and interview will be based on meeting any defined skill/qualification requirements along with a Success Profile element assessment, as detailed in the job advert. The Success Profile elements to be assessed will be outlined within the job advert. The Civil Service Success Profile Framework is available here:
https://www.gov.uk/government/publications/success-profiles
At sift, you will be assessed against the following Success Profiles Behaviours/Experience:

CV (details to include job history; qualification details and previous skills and experience)
Personal statement (No more than 500 words, including evidence of the essential and desirable criteria requested within the job advert)

When completing your statement, please read and understand the requirements described in the Person Specification section thoroughly, as this is what your written evidence will be assessed against.
Your layout is entirely your preference; you may choose narrative, bullets, etc. You may choose to address each criteria separately or have examples that cover and evidence several criteria. Please ensure you evidence the requirements and what you have done that relates to them. You don’t have to explain the whole process, focus on what you have done and the skills and experience you have used. Share with us what makes you suited to this role and why.

At interview, you will be assessed against the following Success Profiles Behaviours:

Working Together
Communicating & Influencing
Managing a quality service

We strongly encourage candidates to structure their Behaviour examples following the STAR structure and encourage candidates to use this throughout their application.
The sift should take place within two weeks of the job closing and candidates will be informed of the results, at all stages, via CS Jobs. Interview dates are to be confirmed. Please note that interviews will be face to face at the Fort Blockhouse site in Gosport.
Feedback will only be provided if you attend an interview.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCiv Pers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name :

Graham Platts

Email :

Graham.platts100@mod.gov.uk

Telephone :

07974580141

Recruitment team

Email :

DBSCiv Pers-Resourcing Team3@mod.gov.uk

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