Switzerland Job Openings

Alexion Pharmaceuticals,Inc.

Team Assistant and Project Coordinator, Medical Affairs

Baar

December 3, 2024

Location: Baar, Switzerland

Job reference: R-214516

Date posted: 12/03/2024

Team Assistant & Project Coordinator, Medical Affairs
Location: Baar, Kanton Zug
Position Summary
The Team Assistant & Project Coordinator, Medical Affairs will provide support to the VP Medical Affairs, International & Japan, and the Medical Department.
Principal Responsibilities

Support the VP Medical Affairs, International and Japan (VP, MA Int’Japan) in his/her daily activities and ensure the interface with the company’s local and International and Japan executives, business partners and KOLs
Provide administrative support to the team by handling general and advanced administrative tasks (meetings and minutes, calendar, travels, expenses, check department invoices, proof reading)
Keeps budget information up to date in close contact with the Finance Department and provides monthly reports to the (VP, MA Int’Japan)
Supports the (VP, MA Int’Japan for the preparation of reports and presentations
Route, log and maintain files, reports, documents, and databases as appropriate
Coordinate internal regional resources and third parties/vendors for the flawless execution of regional medical affairs projects as prioritized
Ensure that prioritized projects are delivered on-time, within scope and within budget
Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility and proper follow up with Alexion internal procedures and policies
Ensure resource availability and proper allocation
Develop a detailed project plan to monitor and track progress
Manage changes to the project scope, project schedule and project costs using appropriate verification techniques
Measure project performance using appropriate tools and techniques
Report and escalate to the VP, MA Int’l and Japan as needed
Establish and maintain relationships with third parties/vendors
Create and maintain comprehensive project documentation in proper BOX
Track project performance, specifically to analyze the successful completion of short and long-term goals
Meet budgetary objectives, escalate, and discuss adjustment to project constraints based on time, finance and tasks analysis
Perform other related duties as assigned (for example, follow up on VP, MA Int’l and Japan needs, timelines direct reports responses)
Develop spreadsheets, diagram and process maps to document needs

Qualifications

Experience in a pharmaceutical or biotech environment is mandatory
Able to handle multiple and changing priorities
Excellent computer skills (Excel, Power Point, Word)
Flexibility and ability to adapt to changing conditions
Dynamic
Sense of ethics and responsibility
Rigorous, organized
Fluency in English and French both written and oral mandatory
Proven working experience in project management
Excellent written and verbal communication skills
Solid organizational skills including attention to detail and multitasking skills

Education

Administration degree or relevant degree or equivalent qualification

Astra Zeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

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