South Africa Job Openings
Aon Corporation
Executive Assistant
Johannesburg
FULL TIME
November 26, 2024
Posting Description:
Executive Assistant
Do you have extensive experience as an Executive Assistant? Have you worked in the Financial Services industry? Read on!
Aon South Africa is recruiting an Executive Assistant to our Executive Head: Employee Benefits and Chief Legal and Compliance Counsel, based on a hybrid basis from our Head Office in Sandton.
The role of the Executive Personal Assistant is to provide executive admin / secretarial support to the Executive Head.
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
Liaising with Consultants, Carriers, medical schemes & Clients
Client meetings / members roadshows - manage and oversee
Oversee /monitoring of client agreements with legal, CSAs
Projects – assist with control and monitoring of ; RFPs, Amalgamations, Harmonizations
Greater Insite management of escalations and follow up
Timekeeping on Aon Access for client profitability and Client HR dashboard reporting
Aon Connect
Minutes of Manco and carrier meetings
Assisting with Exco and Board reports
Manage all incoming and outgoing correspondence on behalf of the Executive (where applicable).
Screen Executive’s emails and respond where appropriate.
First level client queries resolution by referring to appropriate teams.
Take minutes of meetings and distribute to attendees.
Responsible for diary management and preparation of daily and weekly schedules.
Responsible for local and international travel arrangements, visas and travel itinerary.
Assist with general administration and help to devise and institute reporting structures and administrative systems through liaison with Senior Management.
Order and manage stationery for the department.
Maintain and keep Exco staff files up to date.
Conduct online research on behalf of the Executive/ Senior Manages/ Business Unit.
Liaise with other members of staff and management where necessary and ensure the required reports/ documentation are ready.
Compile client presentations.
Arrange functions, meetings, luncheons, annual seminars, annual conference, client meetings etc. on behalf of the Executive.
How this opportunity is different
What makes Aon different are the people and the culture. Aon colleagues support each other, across geographies and solution lines. Aon has the tools plus depth and breadth of experience to drive great outcomes for our clients, while providing the optimal environment for the career and personal growth of our colleagues.
Skills and experience that will lead to success
Qualifications.
- Be in possession of Grade 12 (matric).
- Be in possession of a relevant secretarial qualification.
Knowledge.
- Have a good understanding/ knowledge of the financial services industry.
- Possesses advanced analytical, technical and problem-solving skills and abilities.
- Have advanced computer skills in MS Word, Excel, and Power Point.
Skills and Attributes.
- Have above average typing speed with a high degree of accuracy.
- Be able to communicate effectively.
- Have basic administration skills.
- Have good interpersonal and organisational skills.
- Have the ability to work with and in teams.
Experience.
- Have a minimum of 5 years’ experience as a Personal Assistant on an Executive level.
How we support our colleagues
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.
We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email Reasonable Accommodations@Aon.com
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