We are seeking a part time (2 respectively 3 days /week) Front Desk Officer to join our team. In this role, you will provide administrative support to ensure the efficient operation of the office. You will be responsible for handling a variety of tasks that will support employees, and visitors. This position requires good organizational skills, attention to detail and communication skills.
Responsibilities:

• Assist with day-to-day office operations including managing incoming and outgoing communications (phone calls, emails);
  

• Maintain and organize office records, both digital and physical, ensuring proper filing and retrieval of documents as needed.
  

• Distributing mail or packages to the appropriate departments or individuals.
  

• Handling urgent or confidential correspondence with care and discretion.
  

• Monitor and maintain office supplies inventory; coordinate with suppliers to order new materials and manage deliveries.
  

• Scheduling and managing appointments or meetings.
  

• Assisting with travel arrangements for employees or guests (e.g., booking transport or accommodations).
  

• Being proactive in resolving issues that arise in the course of business.
  

NOTE: The schedule for this position alternates as follows: one week includes Wednesday, Thursday, and Friday, one week consist of Thursday and Friday only.

Requirements:

• Proven experience in a similar role;
  

• Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels.
  

• Good knowledge of Microsoft Office Suite (Word, Excel, Power Point, Outlook) and other relevant software applications.
  

• English is a must.
  

• Strong problem-solving skills and the ability to think critically.
  

We offer a motivating package:

• Professional and friendly working environment;
  

• Training and on-going development opportunities;
  

• Exposure to challenging projects in various industries both local and international;
  

• Private medical services;
  

• Bookster subscription;
  

• 7Card & Worldclass subscriptions.
  

About Total Soft
Established in 1994, Total Soft is one of the most important providers of business software systems (ERP, HCM, CRM, DM and BI) in Central Europe. Total Soft is the preferred ERP solutions provider in Romania and one of the top 10 global providers of software solutions for the leasing industry.
Total Soft’s top products, Charisma ERP, Charisma HCM are market leader products in Romania, with relevant references in 8 industries: financial services, retail, distribution, production, construction, agriculture, medical and services. Currently, Total Soft has a team of +600 software specialists and projects in 41 countries on 4 continents.

9Yl Ur Hoybs