Philippines Job Openings

Yoki group of companies

Executive Secretary

Las Piñas

FULL TIME

December 2, 2024

  • Attending meetings and keep minutes
  • Receiving and screening phone calls and redirecting them when appropriate
  • Responsibilities
  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Requirements and skills
  • Proven experience as executive secretary or similar administrative role
  • Proficient in MS Office and “back-office” software (e.g. ERP)
  • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • Degree in business administration or relative field
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned
  • Can converse japanese language is a plus but not required
Job Types: Full-time, Permanent
Benefits:
  • Company Christmas gift
  • Company events
  • Free parking
  • Opportunities for promotion
  • Promotion to permanent employee
  • Transportation service provided
  • Work from home
Schedule:
  • 8 hour shift
  • Flextime
  • Monday to Friday
Supplemental Pay:
  • 13th month salary
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