As a Civil Engineer, you are responsible to provide essential support to ensure the smooth and efficient operation of the office. This role involves managing schedules, coordinating communication, organizing files, and performing a variety of clerical tasks to support daily administrative functions.
Responsibilities:
Office Support:

• Answer and direct phone calls, take messages, and handle inquiries in a professional manner.
• Greet visitors and clients, ensuring they are welcomed and directed appropriately.

Administrative Tasks:

• Perform general office duties such as filing, data entry, and photocopying.
• Prepare and format documents, reports, and presentations as needed.

Schedule Management:

• Manage and coordinate appointments, meetings, and travel arrangements for staff or management.
• Maintain and update calendars, ensuring all scheduled activities are accurately tracked.

Communication:

• Draft, proofread, and send correspondence including emails, memos, and letters.
• Maintain effective communication channels within the office and with external contacts.

Record Keeping:

• Organize and maintain both physical and electronic filing systems, ensuring documents are easily accessible and up-to-date.
• Handle sensitive information with confidentiality and discretion.

Meeting Coordination:

• Arrange and set up meetings, including booking conference rooms, preparing agendas, and providing necessary materials.
• Take and distribute meeting minutes, and follow up on action items.

Customer Service:

• Provide exceptional customer service to clients and colleagues, addressing their needs and resolving issues promptly.
• Assist with client or vendor interactions, ensuring a positive experience.

Office Management:

• Monitor and replenish office supplies, ensuring that inventory levels are maintained.
• Assist with the maintenance and operation of office equipment.

Support to Management:

• Provide administrative support to managers and team members, including handling special projects and assignments as required.
• Prepare reports, summaries, and other documentation as needed.

· Other task as may be assigned to you
Requirements:
Education: High school diploma or equivalent; additional certification or coursework in office administration is advantageous. Fresh Graduates or any Business Courses is Preferred
Experience: Previous experience as an administrative assistant or in a similar role is preferred. Fresh Graduates are accepted.
Skills:

• Proficiency in office software applications (e.g., Microsoft Office Suite: Word, Excel, Power Point, Outlook).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• High level of attention to detail and accuracy.
• Ability to handle confidential information with integrity.

Working Conditions:

• Work is primarily conducted in an office environment.
• May involve handling multiple tasks and working with different departments.

Job Types: Full-time, Permanent
Pay: Php15,000.00 - Php18,000.00 per month