Purchase Assistant
LOCATION: Faisalabad
REPORTS TO: Procurement Officer / (Sr. PO)
DIRECT REPORTS: Procurement Officer / (Sr. PO)
WORKPLACE TYPE: On-site

Company Background:
Ingredion is a global Fortune 500 provider of ingredient solutions that touch millions of lives, every day. With over 19,000 customers in 120 countries, we create solutions that help nourish, comfort, and delight people all over the world. We are proud to source our strength from nature. That’s why we’re growing sustainably, with an industry-leading product portfolio that includes plant-based proteins, sugar alternatives and clean and simple ingredients that deliver on changing consumer needs while protecting our planet. Although we are best known for our food ingredients, we are much more than a food business. We co-create bespoke solutions with our customers; from cosmetics and beauty, to paper and textiles, to pharmaceuticals, driven by relentless curiosity. We make it our business to anticipate industry trends, and to bring together the potential of people, nature and technology to make life better.
Rafhan Maize is an affiliate of Ingredion Incorporated in Pakistan. Our strategy is a unique blend of volume growth and operational excellence. We are pursuing tri dimensional strategy to grow organically, geographically and by broadening ingredients portfolio. If you are inspired by professional challenges and the rewards that come from a high level of performance, then Ingredion (Rafhan Maize) is the company for you. At Ingredion (Rafhan Maize) you can be a member of a globally connected team inspired to achieve great things.
We don’t just make ingredients. We create possibilities. Be What’s Next® with us.

The Purchase Assistant is responsible for market visits to collect quotations, purchasing petty items against cash, arrange collection of materials from vendors, transport adda’s, and handling rejections etc. Responsible for coordinating with the receiving room, and all relevant stakeholders for successful handling of items. Arrange repair services of items from market. Arrange tele-market surveys as per requirement.

Core Responsibilities:
Applying Process as per SOP:

• Get quotations of items/services by visiting the market or through tele survey as per the requirement of the Procurement Team.
• Identify competitive sources of procurement and facilitation for registration as per SOP.
• PR (Purchase Requisitions) processing for items having value less than Rs.50,000/-.
• Purchase items/services of value upto Rs.50,000/- directly by ensuring competitiveness without the formality of obtaining quotations as per SOP.
• Preparation Cash Purchase Summaries promptly after purchases and obtain approval as per SOP before submission to the accounts department for reimbursement.

Collaboration & Documentation

• To get written/telephonic/verbal quotations for items valued upto Rs.50,000/- and cash purchases after getting approval from the relevant office & Manager Procurement.
• Get clarity for cash purchases from the concerned Officer/Manager Procurement.
• Arrange return of rejected materials from receiving stores, get replacement supplies and maintain record appropriately for one year minimum. Send emails of rejections to vendors and concerned officers.
• Follow up with respective suppliers for timely procurements/delivery against POs.
• Send reminder emails/calls to suppliers for getting overdue supplies as per the advice of the relevant officer.
• Coordinate with other departments to resolve all issues relating to supplies or disputes on a technical basis.
• Coordinate with receiving room / Sub-Store and identify to resolve issues of unidentified and disputed items.

Market Operation for Purchases

• Arrange repair services of items from the market and recover items timely after completion of job.
• Arrange to clear all OGPs on a quarterly basis.
• Visiting transport Adda as and when required for collecting materials, resolving pending issues and monthly clearance of materials.
• Perform miscellaneous purchase activities and logistics arrangements, when needed.

Care First: Always care about safety requirements while working all around, market visiting on bike
Every-one belongs: Participate in all assignments, tasks, occasions, and purchases as per need.
Owner’s Mindset: Apply ownership mind in the procurement of all items and services.
Innovate Boldly: Appropriately plan your work, routes for market visits, categorize of items as per market, coordinate with seniors for help, and share ideas to perform the job in an excellent/innovative style.
Be Preferred: Always work with preferred vendors, registered appropriately, convey them code of conduct and maintain integrity high.


Qualified candidates will have:
Mandatory requirements:

• Degree: Graduate
• Work experience in the manufacturing industry or on allied assignments
• English fluency in written

Desirable requirements:

• One year experience is advantageous
• Working knowledge of procurement & market is desirable
• Second language, Urdu is desirable

Required behaviors and skills:

• MS Office
• SAP will be an additive advantage.
• Communication, humble & positive

Relocation Available:
No