Req Id: 16852

Job Family: HR - HR Functional Support

Location:Rotterdam Office, NL

• Advising HRBP and project on immigration procedures and timeframe feasibility
• Initiating briefing call with assignees & new hires from abroad on the process
• Preparation for documents gathering, filing the application to the immigration authorities (IND) and follow-up for an entry visa, work, resident permit and posted workers notification, etc.
• Focal point of contact for assignees & new hires related to settling in new country
• Ensure interim accommodation is available upon arrival
• Keep all internal and external stakeholders updated and aligned (HRBPs, Talent Acquisition and (line) manager etc.)
• Arrange immigration/schooling/appointments for family members.
• Notify the authorities on time renewal of permit or any other changes
• Immigration population monitoring, reporting, and analysis - Maintain Immigration tracker for inbound assignees and new hires. Handle visa renewals and extensions requests.
• Provide information and guidance when assignees have queries (accommodation, School & local tax, etc.)
• Regular liaising with external vendors (Relocation company, Accommodation Service providers, & Tax Advisor) and handling Purchase orders and invoicing
• Coordinate on the yearly tax assessment campaign
• Taking care of departure formalities - Immigration/Car/Accommodation/Tax Advisor
• Maintain the relationship and align with International Mobility outbound colleagues in the SBM Corporate Business & Solutions Centre in Porto
• Keep both internal processes and procedures updated in writing and suggest improvements in respective area
• Maintain and follow up on KPIs for the department

• Experience in handling Netherlands work visa and immigration-related topics
• Ability to respond effectively to the most sensitive issues and to maintain confidentiality.
• Excellent communication & cultural awareness
• Enjoy working in a complex and fast paced environment
• Problem solver & Customer focused
• Strong skills using MS office (Word & Excel etc.)
• Flexible and adaptable to balance different Stakeholders
• Fluent in English and knowledge of Dutch would be a plus

• Good primary and secondary terms of employment
• Flexible worktime
• Hybrid work policy
• Attractive benefits in personal development, culture, sports and relaxation
• A modern and well facilitated office, which is accessible by car and by public transport.