• Shipping, receiving, quality checking
• Equipment catalogue maintenance
• Document preparation

Duties and Role:
Under the direction of Senior Administrator, Supply, Travel & Transport, and Principal Assistant, Supply Services, but largely on own initiative, the incumbent will perform duties such as the following:
Supply:

• Perform supply functions including shipping, receiving, quality checking and issuing;
• Prepare and maintain equipment catalogues;
• Maintain daily records in Enterprise Business Application (EBA);
• Maintain and control the voucher filing system in Supply;
• Prepare and process equipment transfer orders;
• Prepare customs documents for inbound and outbound shipments of NCI Agency material.
• Prepare and process materiel for report of survey/write off;
• Be familiar with the maintenance of Supply files regarding procurements, quotations, requisitions, orders and payments.

Inventory:

• Conduct/assist annual/periodic/HOTO inventory for non-expendable assets;
• Conduct/assist annual/periodic/HOTO inventory of expendable and stock items;
• Act as Account Holder for all Non-ICT assets located at The Hague, Netherlands.

Finance/Budget:

• When required, as an alternate, perform day to day administration of the advance account (petty cash);
• When required, as an alternate: raise purchase requisitions in the financial system as an authorised requestor;
• Provide inputs for annual budget call for consumable stock account;
• Assist in the development of a recommended spending plan upon receipt of annual consumable budget.

Transport:

• Assist with periodic vehicle checks;
• Undertake driving duties when required and as tasked by the Senior Administrator, Supply, Travel & Transport or Principal Assistant, Supply & Stores Services, including shuttle runs and vehicle transport to / from garages and other locations.

Other:

• Act as backup to the other (Chief) Clerks as required;
• Performs other duties as may be required.

Travel:

• Business travel to NATO and national (NATO and non-NATO) facilities as well as frequent travel between NCI Agency offices in the Netherlands and Belgium;
• May be required to undertake duty travel to operational theatres inside and outside NATO boundaries.

Professional Contacts:

• The incumbent is responsible for promoting and maintaining professional relations with co-workers within the Agency, with staff in other NATO organizations and with contacts from external business-related entities.

Requirements

• The candidate must have a currently active NATO SECRET security clearance
• A good general secondary education;
• At least 2 years NATO (or similar) post-related experience, including practical experience with automated supply and accounting systems;
• Valid driver's license and experience in vehicles up to 8 passengers;
• Experience with electrical pallet trucks and fork lifts;
• Excellent computer skills using MS Office Suite.

Desirable Experience and Education:

• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of NATO responsibilities and organization, including SHAPE and ACT;
• Experience handling a cash account.

Language Proficiency:

• A thorough knowledge of one of the two NATO languages, both written and spoken, is essential and some knowledge of the other is desirable. NOTE: Most of the work of the NCI Agency is conducted in the English language.

Personal Attributes:

• Relating and Networking - Easily establishes good relationships with customers and staff; relates well to people at all levels; builds wide and effective networks of contacts; uses humour appropriately to bring warmth to relationships with others.
• Delivering Results and Meeting Customer Expectations - Focuses on customer needs and satisfaction; sets high standards for quality and quantity; monitors and maintains quality and productivity; works in a systematic, methodical and orderly way; consistently achieves project goals.
• Achieving Personal Work Goals and Objectives - Accepts and tackles demanding goals with enthusiasm; works hard and puts in longer hours when it is necessary; seeks progression to roles of increased responsibility and influence; identifies own development needs and makes use of developmental or training opportunities
• Adapting and Responding to Change - Adapts to changing circumstances; tolerates ambiguity; accepts new ideas and change initiatives; adapts interpersonal style to suit different people or situations; shows an interest in new experiences.