Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting
The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.
The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.
The program
Assistance and Advisory Service (AAS)
The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.
To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Background
NATO Digital Workplace Centre (NDW Centre), part of NCIA, provides simple yet innovative solutions that underpin the Digital Transformation of NATO by providing feature-rich Digital Workplace, which enable NATO staff members to connect, communicate, and collaborate.
Personal Workspace service area deliver the following user-facing services to NATO Commands, NATO Force structure and Nations in all 32 Allied Nations:

• Windows-based and i OS/i Pad OS-based end user device provisioning, management, operation, and lifecycle across multiple separate networks of different classifications and various form factors;
• Workstream collaboration including email and instant messaging server backend and client frontend provisioning, management, operation and lifecycle across multiple separate networks of different classifications.

The services integrate with other services such as print/scan/copy, voice, video-teleconference (VTC), collaboration portals and enable NATO-specific functional applications higher up the software stack.
NDW Centre and Personal Workspace are contributing to several major projects that are enhancing the Workspace services and leading the user transition of the end users to the new enhanced services at multiple NATO locations. The projects work is organized in Agile/Scrum based approach.
Role Duties and Responsibilities

• Tracking, monitoring and reporting on project progress for various stakeholder reporting
• Organizing, preparing, coordinating and managing the project meetings
• Documenting the action items in meetings and follows-up with the relevant members of the project team
• Lead the administrative coordination of physical meetings with stakeholders, preparing agendas, documentation folder, and the overall organization including social events organization
• Providing support in the execution of activities for and in monitoring the execution of project work plans and ensures that project activities are properly and realistically scheduled, monitored and reported.
• Acting as the documentation custodian for the project; assists in writing reports, official letters and other project related documentation.
• Reporting to project management team in intervals as requested,
• Creates, maintains and improves the project Share Point libraries, internal and external portals, and project wiki pages;
• Manages the permission levels for the project team members to access to the project portals, and provision of support to the project team members in utilization the Share Point (SP) portal.
• Maintains the documentation configuration baselines and logs; and implements the change management process for the documentation;
• Performs other related duties as required

Essential Skills and Experience

• 5+ Years of experience in project management with distributed teams; Knowledge of project management principles, practices and procedures;
• 5+ Years of knowledge of ITIL framework;
• 3+ Years of Knowledge of SCRUM agile methodology; Ability to take meeting minutes and draft comprehensive summaries; Ability to establish and maintain
• effective working relationships with stakeholders with positive attitude;
• 3+ Years of Proficiency in the use of Microsoft Office Suite; Knowledge of Microsoft Share Point with relevant experience; Ability to create and maintain JIRA projects; Undertanding of complexity of modern Data Centers technologies;
• 3+ Years of thorough knowledge of the English language, both written and spoken, is essential; with ability to write concise documents for different audience;

Working Location

• Braine-l'Alleud, Belgium

Working Policy

• On-Site

Travel

• Travel may be required to both NATO and non-NATO nations.

Security Clearance

• Valid National or NATO Secret personal security clearance