• Full-time, Ongoing, APS 5 position
• $80,341 - $87,572 p.a. plus 15.4% superannuation
• Australia’s leading museum located waterside in beautiful Darling Harbour

The Australian National Maritime Museum is seeking an experienced and highly organised Registrar Collections and Access to join our Registration team in this full-time, ongoing APS Level 5 position.

As one of Sydney’s most visited museums, the Australian National Maritime Museum shares our national maritime story across Australia and the world, online, onsite and through research, presentations and travelling exhibitions, and provides must-visit museum experiences that delight and inspire. We connect our visitors with the oceans and waterways that are the heartbeat of who we are. From deep time to modern Australian and beyond, we explore our past, our present and future as an island nation shaped by sea, offering a sustainable and cohesive vision for the future.

The Museum welcomes over 2.5 million local, interstate and international visitors annually, and is supported by a thriving and passionate staff, membership, volunteer and education base. Find out more at sea.museum.

The Registrar Collections and Access plays a key role within the Registration team to preserve and share the Museum's National Maritime Collection (NMC). This role will manage and contribute to the policy, procedures and documentation for safe storage, movement and handling of the NMC and administration of the collection database as well as the digitisation of the collection for collection access and management. This role will organise the loan and shipment of historic objects in the museum's collection and care and manage aspects of installation and demount of collection objects and loans for exhibitions and programs including travelling exhibitions.

Key Accountabilities
Under limited direction, this position is responsible for delivering the following functions:

• Developing and implementing policy and procedures for collection access and management including accessioning, digitisation, storage, handling, inventory, loan and documentation standards of the NMC and other historic material in the museum's care.
• Initiating and undertaking collection management programs including accessioning, storage, handling, inventory, digitisation of historic materials in the museum's care in accordance with museum policies and procedures and industry best practice.
• Monitoring the quality of collection management and loan data and records and ensuring it is accurate and of a high standard to aid access, control, inventory, and audit and minimise risk of damage or loss. Ensuring compliance with relevant legislation, permits and protocols and adjust processes as necessary.
• Administering permit and licence applications required for copyright, weapons, prohibited substances, taxidermy, etc held in the NMC.
• Managing incoming and outgoing loans of maritime historic material including preparing loan contracts, risk assessments and freight, customs and import or export permits and liaising with internal and external stakeholders to analyse and mitigate risk and complying with legislation and industry best practice including PCOL guidelines.
• Administering and communicating aspects of the collection management application (TMS) and related software applications, preparing technical manuals and training users in use of the application.
• Consulting with TMS users and identifying report needs, building or editing customised end-user reports using Crystal Reports and SQL Server Reporting Services.
• Preparing correspondence and gathering and analysing collection data for reports, auditing or responding to public enquiries.
• Undertaking research and analysis of developments and innovations in museum collection management, digitisation and loans policy and procedures and implementing system improvement initiatives.
• Supervising staff and volunteers and collaborating with the team to meet museum objectives and priorities with regards to collection access, digitisation, and data clean-up program.

Selection Criteria

• Comprehensive understanding of the role of a Registration team and detailed operational knowledge of the collection management and documentation requirements and processes involved in a major museum or similar institution.
• Demonstrated ability and practical knowledge of the physical and legal requirements for the acquisition, loan, movement, and storage of museum objects and experience in object documentation and loan management.
• High level skills and knowledge in administering a museum collection management application including use of administrative tools and custom report writing with a focus on collections management, locations and barcoding and exhibitions.
• Excellent communication and interpersonal skills, including the ability to work in a team in a collaborative environment, fast changing environment and the ability to work effectively with internal and external stakeholders.
• Well-developed organisational skills and ability to meet deadlines.

Qualifications and/or relevant experience required
Mandatory

• Bachelor degree or equivalent qualifications in Museum Studies or a related experience and /or training field.
• Current NSW driver’s licence

Desirable

• Knowledge and skills in administering TMS Collections CMIS.
• Crystal report writing skills.
• SSRS report writing skills.
• T-SQL for querying and administering a database.
• Forklift licence.

When applying via our online e-recruitment system, please provide a written application addressing each Selection Criteria. Your current resume is also to be included in your application.
In addition to an application and your resume, the assessment process for this position may also include an interview and referee reports.

Applications Close: 3:00pm AEDT, Monday, 9 December 2024. No Applications will be accepted by mail or email.

Selection for this position will be made on the basis of relative merit which will be assessed against each item of the selection criteria. Applications that do not address the selection criteria will not be considered for short listing by the Selection Committee. As part of the selection process the selection committee may invite candidates to undertake psychometric test, you should advise the selection committee if you have any special needs. Psychometric tests may be used as the initial short-listing test or later in the selection process. Some tests are very short while others may take one or more hours.

This position is open to all eligible members of the community, and we encourage applications from Aboriginal and Torres Strait Islander people, people with a disability and people from every cultural and linguistic background. To be an eligible member of the community, you must be an Australian citizen. Applications may be accepted from Australian permanent residents who are in the process of acquiring Australian citizenship.