Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present.

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.

The opportunity

• Influence and engage with a diverse range of stakeholders
• Be a key member of the CSIRO Agriculture and Food leadership team
• Flexible / hybrid working environment

CSIRO is Australia’s National Science Agency and is one of the world’s largest and most successful publicly funded research and development organisations that delivers world-class science and outcome-focused research that generates economic, environmental, and social benefits for Australia in a global context.

Administrative staff in CSIRO provide administrative and management services to support the effective provision of research and development activities. This involves the development and implementation and/or administration of policies, systems and procedures that assist the organisation and the business units to achieve their objectives and meet Government and regulatory responsibilities.

The Executive Assistant (EA) Agriculture and Food will provide high-level administration and secretarial support to the Director and other senior stakeholders.
The EA will support the work of the Agriculture and Food leadership team and will proactively work to ensure effective systems of work are established within the office of the Director for Agriculture and Food.

The Executive Assistant will contribute to the internal communication activities from the Director’s office to staff through a range of online channels, including newsletters, webpages and emails.

Your duties will include:

• Providing efficient and effective diary management, including arranging meetings and appointments on behalf of the Director, and managing all domestic and overseas travel arrangements.
• Monitoring and prioritising incoming email correspondence – exercising judgement and initiative to request, coordinate, manage, and action as appropriate.
• Providing systematic and dependable follow up of issues and tasks and ensuring they are handled in a timely fashion.
• Utilising a range of communication channels and mechanisms to contribute to effective communication from the Director’s office to the staff of Agriculture and Food.
• Assisting in meeting set-up and arrangements including schedules of events, minute taking and preparation of papers and presentations, as required.
• Establishing and maintaining electronic document management systems in accordance with CSIRO's record management standards.
• Maintaining effective professional relationships with external stakeholders on behalf of the Business Unit.
• Other duties as directed.

Location: Floreat, Perth, WA
Salary: AUD $96k - $109k plus up to 15.4% superannuation
Tenure: Specified term of 3 years
Reference: 97919

To be considered you will need:

Essential
Under CSIRO policy only those who meet all essential criteria can be appointed.

• Relevant certificate/diploma and/or equivalent relevant work experience providing high level administrative support.
• Excellent interpersonal skills demonstrated by extensive experience establishing and maintaining positive internal and external stakeholder relationships.
• Demonstrated experience in providing executive assistance to a Senior Manager or an Executive in a fast paced and complex environment.
• Strong organisational skills with the ability to prioritise demands, proactively resolve and/or escalate matters so they are managed in a timely manner.
• The ability to work effectively in a team environment by collaborating with internal and external stakeholders, as well as sharing resources to accomplish objectives.
• Demonstrated proficiency in Microsoft applications including Word, Excel, Power Point, Outlook, and in using HP records, SAP, Compass to manage workflow processes and on-line transactions.

For full details about this role please view the position description.

Eligibility

Applications for this position are open to Australian/New Zealand Citizens, Australian Permanent Residents or you must either hold, or be able to obtain, a valid working visa for the duration of the specified term. Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Flexible working arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work.

Diversity and inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish.

About CSIRO

At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact.

CSIRO is committed to values-based leadership to inspire performance and unlock the potential of our people.

Join us and start creating tomorrow today!

How to apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Applications close

Monday 16th December 2024 11:00pm AEDT.