TWDB - 25-23 - Reporting Coordinator (Program Specialist II) (00046159) Organization: TEXAS WATER DEVELOPMENT BOARD

Primary Location: Texas-Austin Work Locations: TWDB Stephen F Austin Bldg 1700 Congress Ave PO Box 13231 Austin 78711 Other Locations: Texas-Harlingen, Texas-Houston, Texas-Mesquite

Job: Business and Financial Operations

Employee Status: Regular

Schedule: Full-time Standard Hours Per Week: 40.00

Travel: Yes, 10 % of the Time

State Job Code: 1571

Salary Admin Plan: B

Grade: 18

Salary (Pay Basis): 3,793.42 - 4,850.00 (Monthly)

Number of Openings: 1

Overtime Status: Exempt

Job Posting: Dec 3, 2024, 8:33:03 AM

Closing Date: Dec 17, 2024, 11:59:00 PM

Description
***Salary commensurate with experience and qualifications***
TEXAS WATER DEVELOPMENT BOARD’S MISSION
Leading the state’s efforts in ensuring a secure water future for Texas.
WORKING AT THE TWDB
See why our work makes an impact and why the TWDB is a great place to work!
The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about these benefits and more visit:
http://www.twdb.texas.gov/jobs/benefits.asp.
Please visit TWDB Career Page: http://www.twdb.texas.gov/jobs/ for more information.
MILITARY EMPLOYMENT PREFERENCE
Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of OS Operations Specialist, 16GX Air Force Operations Staff Officer, 612X LDO - Operations, Surface, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.
Additional Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/Military Crosswalk/MOSC_Program Management.pdf
General Description
Performs moderately complex (journey-level) consultative services and technical assistance work. Work involves entering, compiling, analyzing, and reporting on TWDB’s financial assistance programs and project information maintained within Tx WISE, the agency-wide database. Works cross-functionally with interdepartmental teams to gather and analyze data and projects. May perform administrative activities for program staff, government agencies, community organizations, or the general public. Disseminates information, develops and maintains filing systems, and performs data remediation projects. Assists as a backup for other reporting responsibilities within the department. May provide guidance to others. Works under general supervision, with limited latitude for the use of initiative and independent judgment. Reports to the Manager of the Reporting Department.
Essential Job Functions

• Compiles, reviews and edits data in charts, graphs, and databases, and prepares reports related to the agency’s financial assistance programs.
• Aids in the coordination, preparation, editing, and distribution of reports, forms, and documents for the Reporting Department.
• Coordinates and evaluates filing, record-keeping and records management systems.
• Interprets and evaluates information concerning agency programs and procedures and makes recommendations as appropriate.
• Responds to requests for information on an ad hoc basis for the Office of Water Supply and Infrastructure, Executive level management, the Agency’s Board Members or their respective staff.
• Assists departmental counterparts on preparing and entering Clean Water Benefits Reporting (CBR), Drinking Water Projects & Benefits Reporting (PBR), and Federal Financial Accountability and Transparency Act (FFATA) reports.
• Completes monthly, quarterly, biannual, and annual submission of Federal and State reports covering the Agency’s various financial assistance programs, including Financial Assistance Summary (FAS) reports, and ensures accuracy of the information provided from delegated staff.
• Supports reporting of state programs and funds progress of goals established in statues, including, but not limited to Texas Water Fund (i.e. WLAF, RWAF).
• Supports Outreach reporting requirements and assists in special projects.
• Updates and maintains all existing desktop procedures related to the reporting duties included in their performance plan.
• Provides data entry and database support for Business Analysts in Technical Systems Oversight (TSO) Team for data organization and quality control as needed, including User Acceptance Testing (UAT).
• Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
• Maintains confidential and sensitive information.
• Maintains required certifications and licenses and meets the continuing education needs and requirements of the position including attending mandatory training courses.
• May be required to operate a state or personal vehicle for business purposes.
• Performs other duties as assigned.

Qualifications
Minimum Qualifications

• Graduation from an accredited four-year college or university with a bachelors degree in Public/Business Administration, Management Information Systems, Environmental Science, or a related field.
• Three years progressive work experience with data entry, data validation, government research, or data manipulation.
• Previous experience and proficient skills with Microsoft Office Suite (Word, Excel, Outlook, Power Point, One Drive, etc.).
• Relevant education and work experience may be substituted for each other on a year-for-year basis.

Preferred Qualifications

• Two to three years progressive work experience with database management, medical data entry, monitoring or reporting on the activities of financial assistance programs, working with surveys, grants, or government research.
• Previous experience with data collection, data validation, data entry, and maintaining multiple reports for multiple programs or projects.
• Experience and/or education focusing on EPA or Texas Commission on Environmental Quality (TCEQ) rules, regulations or guidelines involving State Revolving Funds Programs.
• Familiarity of water utilities or wastewater treatment facilities.
• Previous experience with compliance reports, queries, tables, or spreadsheet management.
• Experience with or certification in Arc GIS, or other equivalent mapping skills.

Knowledge, Skills, and Abilities

• Knowledge of local, state, and federal laws and regulations relevant to the Reporting Department.
• Knowledge of the principles and practices of public administration.
• Knowledge of state and federal funding programs.
• Knowledge of financial systems, word processing, database querying, and spreadsheets.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Skills in using Microsoft Office programs and applications such as Word, Excel, Access and Teams.
• Skills in use of internet, email, word processing, spreadsheets, presentations, and database software.
• Skills in interpersonal communication and the ability to interact effectively with diverse groups of customers and stakeholders.
• Skills in writing detailed procedural documents that are understandable and concise.
• Ability to implement new administrative systems and procedures and to evaluate their effectiveness.
• Ability to work accurately in a fast-paced, high-volume setting.
• Ability to work as a team member and leader in a courteous and effective manner.
• Ability to adhere to work schedules, follow procedures with respect to leave, and submit accurate timesheets by prescribed deadlines.
• Ability to make mature, objective decisions and identify areas of potential problems.
• Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
• Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
• Ability to perform assigned duties and improve work habits and/or output.
• Ability to interpret policies, procedures, and regulations.
• Ability to provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.
• Ability to work and cooperate with others in a team environment.
• Ability to manage multiple tasks effectively in a dependable, organized and productive manner, and schedule work to maintain regular progress on assignments and meet deadlines.
• Ability to stand/sit/move to perform activities, such as moving or lifting boxes up to 30 pounds.
• Ability and willingness to travel 10% of the time, primarily within the State of Texas.
• Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
• Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends.
• Ability to train others.

REMARKS

• A copy of required academic transcripts and/or licensures and driving record must be submitted at the time of hire. Failure to provide required documentation will result in no further consideration for employment.
• Important Notice: Otherwise qualified candidates who are ultimately considered for potential employment with the Texas Water Development Board may be the subject of a request for any criminal history record information maintained by the Texas Department of Public Safety (DPS). Evidence of a criminal conviction or other relevant information obtained from the DPS shall not automatically disqualify an individual from employment with the Texas Water Development Board.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS

• Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

EQUAL OPPORTUNITY

• The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.

SELECTIVE SERVICE

• Males born on or after January 1, 1960, will be required to present proof of Selective Service registration on the first day of employment or proof of exemption from Selective Service registration requirement.

FINAL EMPLOYMENT OFFERS

• All offers of employment are contingent upon the candidate having legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.

FOREIGN CREDENTIALS

• An evaluation of your coursework must be uploaded if you have obtained a degree(s) from a school outside of the United States; otherwise, you will not receive credit for degree progress and completion.

SPONSORSHIP

• Candidates must be eligible to work in the United States without requiring sponsorship.

STATE OF TEXAS APPLICATION

• Resumes will not be accepted in place of a completed State of Texas application unless indicated.

E-VERIFY

• TWDB participates in E-Verify! Information from each new employee’s Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.

EMPLOYMENT AT-WILL

• Employment with the Texas Water Development Board (TWDB) is on an at- will basis.

AMERICANS WITH DISABILITIES ACT

• The TWDB is in compliance with the Americans with Disabilities Act and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits of employment, please contact the Human Resources Division for assistance at (512) 475-2142. Deaf and hard of hearing applicants may contact our office via Relay Texas at 1-800-735-2989 (TTY/TDD).

HEADQUARTER LOCATION AND CONTACT INFORMATION
Texas Water Development Board
Stephen F. Austin Building
1700 North Congress Avenue
Austin, Texas 78701
hr@twdb.texas.gov
Phone: (512) 475-2142