United States Job Openings

North Carolina A&T State University

Business Services Coordinator

Greensboro

FULL TIME

December 3, 2024

Classification Information

Position/Classification Title

Business Services Coordinator

Classification Type

SHRA

Position required to work during periods of adverse weather or other emergencies:

N - Not Mandatory

Minimum Experience/Education

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.

Preferred Years Experience, Skills, Training, Education

2 -3 years of experience in a related field.

Required License or Certification

Position Overview

Primary Purpose of Position

The College of Science and Technology at North Carolina A&T State University is seeking a dynamic Business Services Coordinator to assist the Dean with managing and overseeing the daily business operations of the College. The position reports to the Dean and performs various financial and business-related duties. These include developing and managing budgets, monitoring and controlling expenditures, ensuring efficient allocation of resources, preparing forms, reports, and financial statements, assisting the Dean with the hiring process of faculty, staff, part-timers, and students, payroll, analyzing financial data to inform decision making, ensuring compliance with the university, state, and federal policies and guidelines, planning, executing, and monitoring projects, coordinating and collaborating with different university divisions and departments to ensure project success, supporting department Chairs and staff members, assessing the college operational performance and recommending improvements.

Primary Function of Organizational Unit

North Carolina Agricultural and Technical State University is an 1890 land-grant doctoral Research University dedicated to learning, discovery, and community engagement. The College of Science and Technology enrolls 2200 students. It is a national leader that serves and engages the citizens of the state of North Carolina, the nation, and the world through preeminence in science and technology education, research, discovery, and innovation. The College houses the departments of Applied Engineering Technology, Biology, Built Environment, Chemistry, Computer Systems Technology, Mathematics and Statistics, Physics, and the Ph.D. Program of Applied Science Technology. The College is experiencing substantial growth in enrollment, faculty size, curricula, and research.

Work Hours

8:00am - 5:00pm; Monday - Friday

Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.

On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)

Key Responsibilities and Related Competencies

Required Competency

Business Administration

Duties

Serves as Business Services Coordinator for the College of Science and Technology. Process requisitions and purchase orders through the Aggie Mart procurement system, travel authorizations and expense reports through Chrome River, subscriptions, maintenance agreements, procurement card reconciliation, monthly reports, and other business transactions for the college. Manage student employment, temporary hires, and faculty release time using the e PAF system.

Required Competency

Financial Management

Duties

Assist in preparing budgets and monitoring expenses for the college. Prepare monthly reports for the Dean(s). Monitor college budgets and budgetary transactions through Banner accounts to ensure compliance with University and State of North Carolina guidelines.

Required Competency

Communication

Duties

Acts as liaison to faculty and organizations, interprets policies and procedures, and provides services. Serves as point of contact to assist the Dean(s) on all budgetary matters as well as all other business transactions and ensure compliance with University, state, and federal guidelines. Interacts with administrators, faculty, staff, students at NC A&T, vendors, other universities and constituents. Understand, explain, and implement any changes in policies in a timely manner. Facilitate the work flow through the unit and direct the related activities as necessary. Sign various forms in the absence of the Dean within delegated authority.

Required Competency

Information Analysis and Decision Making

Duties

Maintain auditable records for accounts-budget re-allocations, time sheets, personnel actions, purchase requests, effort reports. Assist processing all hiring documents and packets for new employees (SHRA, EHRA, temporary employees, etc.) as required or requested by the Dean, including employment and time sheets for student workers. Stay abreast of changes in policies and procedures and communicate any issues/problems in a timely and concise manner. Explore new areas of training needs and make recommendations.

Position Information

Working Title

Business Services Coordinator

Competency Level

Journey

Position Number

009359

Recruitment Range

$43,100 - $49,214

FLSA

Non-Exempt

Appointment Type

Permanent - Full-time

FTE

40 hours/week, 12 months

If Time Limited, Appointment Length

Organizational Division

College of Science and Technology

Organizational Location

College of Science and Technology

Organizational Unit

College of Science and Technology

Posting Detail Information

Posting Number

SHRA2739

Open Date

12/03/2024

Close Date

12/08/2024

Special Instructions to Applicant

You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Employee Benefits available to NC A & T permanent employees include the following and more:

Accrued Vacation and Sick Leave for Eligible Employees
Community Service Leave
Blue Cross Blue Shield of NC – Health Benefits
NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
12 Paid Holidays
Teachers and State Employees Retirement System (TSERS)
Optional Supplemental Plans – 401k, 403b, 457b and 457
Employee Assistance Program (EAP)
Campus Recreation Center Discount
University Bookstore Discount

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