United States Job Openings

University of Texas at Arlington

Academic HR Specialist

Arlington

FULL TIME

December 3, 2024

Posting Details

Position Information

Posting Number

S05891P

Position Title

Academic HR Specialist

UTSystem Title

Department

Academic Affairs - E&G

Location

Arlington

Job Family

Human Resources

Position Status

Full-time

Work Hours

Standard

Work Schedule

Monday-Friday; 8:00am-5:00pm.

Open to

External and Internal

Salary

Salary is commensurate based on qualifications and relevant experience.

Duration

Funding expected to continue

Pay Basis

Monthly

Benefits Eligible

Yes

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php

University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary

As a member of the Academic Human Resource team, the HR Specialist is the subject matter expert on key academic lifecycle process. Serves as a trusted resource for college business units on intermediate to advanced HR processes, including but not limited to faculty recruitment, postings, search workflows, and personnel action forms (e-forms). This role adheres to established policies and procedures while maintaining high confidentiality and professionalism.

Essential Duties and Responsibilities

Serves as the primary point of contact to designated business units to review, analyze and finalize high-volume faculty posting requests utilizing the University’s ATS platform (People Admin) including review of applicants to ensure compliance with EEO guidelines.
Responsible for processing and approving high-volume academic personnel action forms (e Forms) for assigned business units ensuring data accuracy and timely completion of all transactions in accordance with university policies and procedures.
Responsible for reviewing and preparing Tenure, Tenure-Track, and Academic Professional Track hiring proposal documents for Provost Office approval. Collaborate with college business units to track progress of requests for assigned units—Dean’s Office, department chairs, and academic leadership to ensure accurate and timely submission.
Manage high-volume Academic HR shared inboxes; addressing and troubleshooting routine and complex FAQs and issues related to the academic personnel life-cycle processes. Ensures inboxes are coded to the appropriate team member within an appropriate timeframe.
Serves as the primary point of contact to provide guidance on all faculty search workflows and troubleshoots complex issues for department admins, hiring managers, search committee chairs, search committee members, reference providers, and job applicants.
Responsible for maintaining faculty personnel records database, department contacts and People Admin user permission lists. Document and maintain associated internal and external forms and written standard operating procedures. Research and prepare data reports.
Collaborate with Provost Office and Academic HR leadership to identify potential patterns, trends, recommendations, and bring concerns forward for consideration to ensure compliance with HOP and Regents Rules.
Performs other duties as assigned.

Minimum Qualifications

Bachelor’s degree in human resources administration or a related field, and (4) years of relevant work experience, or (8) years equivalent combination of education and related experience.

Preferred Qualifications

Experience working within higher education faculty, academic and professional positions.
Knowledge of academic personnel life-cycle and Human Resources functions.
Experience working with People Admin and Personal Action Forms (e-forms) or similar transactional processes.
Advanced customer service delivery and procedures and practices.
Familiarity with current federal and state laws, pertaining to human resources.

Knowledge, Skills and Abilities

Excellent written and verbal communication skills.
Ability to exercise judgment, apply tact and discretion in dealing with different groups and maintain confidentiality.
Ability to maintain a positive, effective, professional attitude while working within a team environment and work independently, demonstrating initiative.
Ability to organize and prioritize multiple tasks and exercising adaptability to changing priorities.
Ability to learn new programs, computer software and with work with multiple screens.
Proficient with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

Other Requirements

Working Conditions

Special Conditions for Eligibility

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

Posting Detail Information

Number of Vacancies

Open Until Filled

Minimum Number of References Required

Maximum Number of References Accepted

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

How many years of general human resources experience?
- 2-3 years
- 4-5 years
- 6 or more years
- None

How many years of professional experience do you have in the related field?
- None/less than 2 years
- 2 to 3 years
- 4 to 5 years
- 6 years or more

What is the highest level of education attained?
- GED
- High School Diploma
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Ph D or equivalent

Documents Needed To Apply

Required Documents

Resume or CV

Optional Documents

Cover/Interest Letter

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