H (no hardship) Family Family GS6 General Service Regular > Regular Assignment No 2025-01-01 December 16, 2024

• Assist the supervisor in the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office.
• Assist the supervisor in ensuring the UNHCR Office premises provide a healthy, safe and respectful working environment.
• Provide administrative support in the areas of finance, administrative and human resources as well as up to date and accurate data and records in Cloud ERP and other systems.

• Provide interpretation of administrative rules, regulations and procedures. Perform personnel work including processing of entitlement, issuance of contracts maintenance of various personnel records and files.
• Assist in the recruitment of General Service staff for non-specialized work including evaluating candidate applications, administering recruitment exams if applicable, conducting preliminary interviews of candidates; assign General Service staff to meet work requirements.
• Collect information and assist in conduct of surveys on local cost of living, daily subsistence allowance criteria, local salaries for office and servicing staff, house rentals.
• Brief international personnel on general administrative matters relating to visas, licences, security; provide advice and ensure administrative support as required.
• Arrange for and/or attend meetings on day-to-day administrative matters, participate in discussions of new or revised procedures and practices, interpret and assess the impact of changes and make recommendations for follow-up action.
• Prepare, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
• Assist in the preparation of office budgets applicable to staff and servicing costs and maintain necessary budgetary control records.
• In addition to general administration responsibilities, may also supervise directly or indirectly, activities concerned with office and grounds maintenance, security, transport and similar services.
• Arrange for requisition of office supplies and equipment and arrange for control of distribution and maintenance of appropriate inventory records.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

• IT-Computer Literacy

Team Player: Demonstrates strong collaboration skills and works effectively within a team environment to achieve common goals.
Systems Fluency: Proficient in internal systems such as Workday (WD), Compass, and Cloud ERP and capable of navigating and utilizing these systems to support various administrative functions.
Drafting Skills: Excellent written communication skills, and ability to draft clear, concise, and professional documents and correspondence.
Procurement Expertise: Knowledgeable in procurement processes and procedures while ensuring compliance with organizational policies and standards.
Budgeting and Planning: Experienced in budgeting and planning within the Compass system and able to manage financial resources effectively to support the service’s objectives.
Human Resource Knowledge: Familiar with HR processes, including recruitment and onboarding of new staff and supports the DDS team in ensuring a smooth integration of new employees into the service.
Organizational Talent: Highly organized with the ability to manage multiple tasks and priorities and demonstrating strong attention to detail and time management skills.
Independent Worker: Capable of working independently with minimal supervision while taking initiative and demonstrating problem-solving abilities. English French BU-People Soft EPM/Budget, FI-Application of Financial Rules, Regulations and Procedures, IT-Computer Literacy, SC-UN/UNHCR Procurement Rules and Procedures, UN-UN/UNHCR Administrative Rules, Regulations and Procedures Business Administration - Other, Finance - Other, Human Resources - Other, Office Management - Other Accountability, Analytical thinking, Change capability & adaptability, Client & results orientation, Commitment to continuous learning, Communication, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration Candidates might be required to sit for a complementary written test. This position doesn't require a functional clearance