Singapore Job Openings
CAI LIN JI (SINGAPORE) HOLDINGS PTE. LTD.
Accounts and Administration Officer
Singapore
FULL TIME
December 2, 2024
The Accounts and Administration Officer will be responsible for managing both financial and administrative tasks to support the smooth running of the business. This role involves maintaining accurate financial records, handling accounts payable and receivable, and ensuring efficient office management. The ideal candidate will be detail-oriented, highly organized, and capable of multitasking in a fast-paced environment.
Key Responsibilities:
Accounting Duties:
- Financial Record Keeping : Maintain accurate and up-to-date financial records, including managing the general ledger, accounts payable, and accounts receivable.
- Invoicing and Collections : Prepare, issue, and follow up on invoices. Manage overdue accounts and collections.
- Bank Reconciliation : Perform monthly bank reconciliations and ensure all transactions are recorded accurately.
- Expense Management : Process and monitor employee expense claims, ensuring compliance with company policies and guidelines.
- Financial Reporting : Prepare monthly, quarterly, and annual financial statements, including P&L, balance sheets, and cash flow reports.
- Tax and Compliance : Assist with tax reporting and filing, including GST submissions, ensuring compliance with Singaporean tax regulations.
- Audit Support : Provide necessary documentation and information to support internal and external audits.
- Office Management : Oversee daily office operations, including ordering and managing office supplies, maintaining equipment, and ensuring the office environment is tidy and efficient.
- Documentation and Filing : Maintain and organize company records, including contracts, employee files, and financial documents, ensuring they are up-to-date and accessible.
- Communication : Act as a point of contact for clients, suppliers, and employees, handling inquiries and directing them to the appropriate personnel.
- Scheduling and Coordination : Manage calendars, schedule meetings, and coordinate travel arrangements and accommodations for staff.
- HR Support : Support HR functions, including recruitment processes, onboarding new employees, and maintaining HR documentation and records.
- Other adhoc matters : Pick and pack goods for online sales.
- Education : Diploma or bachelor’s degree in accounting, Finance, Business Administration, or a related field.
- Experience : Minimum of 2-3 years of experience in accounting and administrative roles.
- Language : Chinese and English
- Skills :
- Strong understanding of accounting principles and practices.
- Proficiency in accounting software (Xero) and Microsoft Office Suite (Excel, Word, Power Point).
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills.
- Ability to work independently and manage multiple tasks simultaneously.
- Knowledge of Singaporean financial and tax regulations, including GST.
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