The HR and Admin Specialist (Generalist)/Executive Secretary is responsible for supporting the HR department and overseeing the administrative functions of the company. This position requires a strong combination of administrative and HR skills, as well as excellent organizational and communication skills. The HR and Admin Specialist/Executive Secretary will work closely with the HR department to provide administrative support, coordinate HR activities, and ensure efficient operations.
Responsibilities:
1. Administrative Support

• Provide administrative support to the HR department, including filing, scanning, and data entry.
• Maintain and update HR records, including employee files, benefits information, and payroll records.
• Coordinate and organize HR events, such as orientation, team-building activities, and employee appreciation events.
• Manage and coordinate travel arrangements and other requests.

2. HR Administration

• Assist in recruitment and onboarding processes, including job postings, screening resumes, conducting interviews, and coordinating with hiring managers.
• Prepare offer letters, employment contracts, and other HR-related documents.
• Coordinate new hire orientations and onboarding procedures.
• Maintain and track employee documentation, including leave of absence requests, performance evaluations, and employee files.
• Assist with employee relations matters, including conflict resolution, disciplinary actions, and performance management.
• Creates and submit OSH reportorial

3. HR Operations

• Maintain compliance with employment laws and regulations.
• Assist with HR policies and procedures development.
• Manage HR metrics and reporting.
• Process payroll and benefits (government and company)
• Process employee benefit enrollments, changes, and terminations.
• Coordinate and facilitate training programs and employee engagement initiatives.

4. Executive Support

• Provide executive support to the COO/VP Operations including scheduling meetings, preparing meeting agendas, and taking minutes.
• Screen incoming calls, respond to emails, and manage correspondence on behalf of the HR department.
• Manage and organize the COO's calendar and travel arrangements.
• Prepare and edit reports, presentations, and other documents as needed.

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Qualifications:

• Bachelor's degree in Human Resource Management, Business Administration, or related field.
• Minimum of 2-5 years of experience in HR and administrative tasks.
• Strong knowledge of HR laws and regulations.
• Proficient in using HR software, such as HRIS or ATS systems.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Strong interpersonal skills and ability to build relationships.
• Proficiency in Microsoft Office Suite, especially Word, Excel, and Power Point.

Job Type: Full-time
Pay: Php15,000.00 - Php16,000.00 per month
Schedule:

• 8 hour shift

Supplemental Pay:

• 13th month salary