Ireland Job Openings

Forvis Mazars

PA - Outsourcing

December 2, 2024

Forvis Mazars, the smart choice

Forvis Mazars in Ireland is a leading professional services firm with ambitious growth plans and over 1,000 staff based in Dublin, Galway and Limerick. We are an integral part of Forvis Mazars Group, an internationally integrated partnership with over 50,000 professionals operating in over 100 countries and territories around the world. Our strategic framework drives positive and meaningful impact for our people, the environment and local communities while delivering unmatched client experience to our clients.

Why join us

Our people are ambassadors and leaders and have a bold entrepreneurial spirit to shape the future of our industry and the communities within which we serve. We empower and develop our teams to become professionals of the highest calibre in technical and client excellence. Our people first approach offers our teams a caring work environment which promotes belonging and inclusivity of all cultures and perspectives.

The Position

We currently have an opportunity for a Personal Assistant to provide high level support to the lead Partner in Outsourcing together with the wider team. This Department and the firm is a dynamic, growing team of professionals. The ideal candidate is systematic and methodical in their approach, requires excellent organisational skills and remains proactive in supporting the needs at firm and team level. The candidate should have excellent communication and interpersonal skills and understand the importance of confidentiality. The firm is open to hybrid/flexible working arrangements.

Key Responsibilities

General administration and secretarial support to the Outsourcing Partners and wider team covering a range of support services offered by a person in this position, including:
Manage relationships in confidence on behalf of the Partners including clients, staff and external parties
Plan and schedule meetings, conferences and events as required
Partner diary management
Screening and dealing with phone calls
Organising and attending team meetings, circulating agendas and action items
Organising travel arrangements
Preparation of reports, minutes, presentations, and letters to company standard
Invoicing and working with the accounts team at month end
Liaising with Facilities, Marketing and IT about various issues
Supporting staff around key deadlines
Other ad hoc duties as required

Particular responsibilities involved in this role relate to the following tasks:

Management of departmental subscriptions and renewals
Preparing tender documents, especially public body tenders on the e Tenders platform
Anti-money laundering procedures and client onboarding administration
Attending debtors’ meetings and organising quarterly finance exercises

Ideal Candidate

A minimum of 3-4 years’ experience in a similar role
Strong interpersonal communication skills
Excellent level of proficiency in preparing Power Point presentations
Ability to multitask, use initiative and prioritise workload
Confident, with the ability to work within multiple management structures
Positive and trustworthy individual
Solutions driven and interested in active problem solving
Excellent writing skills (draft letters, minutes, reports etc)
Natural attention to detail and accuracy
Produce results and keep track of multiple deadlines
Responsive and flexible approach to work, with a “can-do” attitude to requests and tasks
Very high level of proficiency in information systems and working knowledge of the following packages, MS Word & Excel

Don’t wait. Act.

Please Note: Forvis Mazars is an Equal Opportunities Employer. In applying for a role with us, you consent that Forvis Mazars will process your personal data for the purpose of handling your application. Forvis Mazars endeavours to recruit and fill vacancies directly. However, at times when we do need to engage with agencies, Forvis Mazars operates within a preferred supplier list (PSL) and only work and partner with recruitment suppliers where our agreed contractual terms are in place. If unsolicited CVs are received from agencies, we will not be liable for payment of introduction fees. Thank you for your co-operation.

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