ABOUT US

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools. About 70% of our students have parents who are permanent residents of Hong Kong.

ESF is proud of the high academic and wider achievements of our students. In 2020, 22 ESF students achieved the perfect score of 45 points in the IB Diploma examinations; more than 95% go on to leading universities worldwide.

www.esf.edu.hk

ABOUT THE TEAM

Kennedy School is part of the English Schools Foundation (ESF), Hong Kong’s largest provider of English-medium international education. ESF’s integrated network of 22 schools and comprehensive programme of after-school activities help to bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

ESF Kennedy School occupies a pleasant location on the west of Hong Kong Island. It benefits from the use of the swimming and sporting facilities of The University of Hong Kong’s Stanley Ho Sports Centre, which is adjacent to the school. Music, Performing Arts and Physical Education are strengths of the school. A strong interest in environmental and ecological issues is also a theme of the learning.

Kennedy School is a 5-form entry primary school. We follow the IB PYP Curriculum providing outstanding education to 900 students representing a diverse range of nationalities. Kennedy provides a modern liberal international-style education to all of its students. Besides the usual curriculum subject areas, all children receive a daily Chinese lesson (Mandarin).

Standards and expectations at Kennedy School are high. The curriculum offered is aligned to the International Baccalaureate’s Primary Years Programme philosophy and framework. This involves an inquiry-based, investigative style of teaching and learning alongside a balanced delivery of core skills in literacy and numeracy.

The teaching staff are well qualified, experienced and work closely with colleagues within Kennedy School and across other ESF schools. Staff-pupil relationships are excellent and are based on a strong sense of mutual respect. Central to the life of the school, is a positive community spirit and strong partnerships with parents.

http://www.kennedy.edu.hk

JOB DESCRIPTION

PTA Administrator (Part-time, 17.5 hours per week)

The Kennedy School PTA is looking for a Part-Time Administrator to join our team. As an integral part of our school community, we strive to enhance school spirit and engagement, raise funds for key projects, and provide opportunities that enrich student learning and family engagement.

Responsibilities

Working with the existing Part-time Administrator, this role will provide support to the PTA Committee, particularly the Chair and Hon. Treasurer.

Responsibilities include:
General administrative support, including dealing with incoming and outgoing correspondence (email and post) and responding to general enquiries.

Processing and recording all outgoing payments, and incoming funds (e.g. collection of subscriptions, donations, proceeds from events and sales etc.)

Providing information to external service providers (e.g. auditors, company secretary, providers of student experiences) and completing the necessary documentation as per ESF policies and procedures.

Supporting the PTA Committee, including arranging meetings, taking minutes, distributing and filing documents etc.

Keeping an up-to-date operation manual for the PTA

Organising banking, being knowledgeable about governance and IRD compliance

Assisting with key events and functions of the PTA in relation to fundraising, community networking opportunities and implementing initiatives that benefit families and students of Kennedy School.

The ideal candidate should possess:
Fluency in both written and spoken English and Chinese.

Excellent organisational and administrative skills, with proficiency in standard software packages like Microsoft Office Suite, Google Workspace etc.

Knowledge of financial procedures and the ability to manage and input data into PTA accounting systems. Familiarity with Xero or similar accounting software is advantageous.

Strong problem-solving skills, attention to detail, and a logical, analytical approach to tasks.

A confident, optimistic, and collaborative team player.

The ability to think strategically.

A strong ability to build relationships and network with the stakeholders and the community.

Working Hours

The role is term-time only, plus an additional week in August (i.e. duties will commence the week before school resumes each year).

Current working hours will be up to 17.5 hours per week.

Attendance at after-school or evening PTA meetings and events will be required, on occasion.

It is anticipated that the hours will be spread over at least 2-3 days per week.

Applicants must be a Hong Kong permanent resident or possess a valid visa to work in Hong Kong.

Closing Date: 17 January, 2025

Applicants should submit the online application form via the ESF career site. Letter of application or CV (if any) should be submitted via the ESF website.

For enquiries, please contact Joanna Lim at +852 2579 5600

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunity. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection.

Part-time