DFI Retail Group (“Group”) is a leading pan-Asian retailer. At 30th June 2021, the Group and its associates and joint ventures operated over 10,000 outlets and employed some 230,000 team members. The Group had total annual sales in 2020 exceeding US$28 billion.

The Group provides quality and value to Asian consumers by offering leading brands, a compelling retail experience and great service; all delivered through a strong store network supported by efficient supply chains.

The Group (including associates and joint ventures) operates under a number of well-known brands across food, health and beauty, home furnishings, restaurants and other retailing.

The Group’s parent company, Dairy Farm International Holdings Limited, is incorporated in Bermuda and has a standard listing on the London Stock Exchange, with secondary listings in Bermuda and Singapore. The Group's businesses are managed from Hong Kong by Dairy Farm Management Services Limited through its regional offices.

DFI Retail Group is a member of the Jardine Matheson Group.

Provide administrative support to HK Merchandising system implementation project in day to day operations and business activities of a team force size of 50 , station ed at project office in full time basis.

Responsibilities

Maintain the executive schedule, set up meetings, room booking, travel planning & bookings, and travel claims if necessary. Secretarial duties in detail to be agreed with the direct manager.

Purchase admin including contract management, creating PO, creating vendors and settling invoices. Coordination with Finance, vendors, procurement and IT Purchaser/Users is expected. Keep track of project expenses if required in the given report format. That should be used for forecast every quarter and accruals at year end.

Keep track of payment and product delivery.

DFI staff onboarding - as delegated by the hiring manager to arrange for laptop, seat, and any others, if necessary, on the onboarding day or later e.g name cards, special tools requests. Greet the staff on the commencement day after P&C finish the Orientation.

Create User ID in Helix for authorized SI consultants or contractors and apply for temp access cards. Cease their access to the system and building once service was finished.

Coordinate and organize with other teams over corporate events and mandatory exercises, e.g. team gathering, annual dinner, fire drill, office relocation etc. Be the First Responder in case of fire drill.

Office administration - repair request, stationery inventory. In case the project floor is outside Devon House he/she will be in direct contact with building management for facilities usage related matters.

Any other duties as assigned by supervisor

Requirements

The ideal candidate is approachable & respectful, comfortable with new technology, virtual meeting platforms and scheduling systems.

3-4 year secretarial or administrative support

Must be proficient with Outlook and Excel. Fluent in English and reasonable written skills.

Highly organized, and able to prioritize. Take initiative to resolve problems with minimum supervision.

DFI Retail Group is an equal opportunity employer and responsible for ensuring that all personal information collected from each Candidate presented to DFI Retail Group is used for recruitment purposes only and the personal data will be kept and handled confidentially. We will retain the applications of candidates not selected for a period of no more than 24 months. The data collection process is in accordance with all applicable laws and compliant with the Code of Practice on Human Resource Management.

To find out more about Our Businesses and Our People, please visit our website: https://www.DFIretailgroup.com

Issued by The Dairy Farm Company, Limited

Full-time,Permanent