Primary Responsibilities:
· This position is primarily responsible for the advancement of the MP’s priorities in Ottawa as well as those related to the Constituency.
· This includes overseeing overall advancement of established priorities including anticipating, and monitoring emerging issues at the federal, provincial, and municipal level.
· Responsible for managing the day-to-day operations of the Parliamentary Office and ensuring the overall efficiency and effectiveness of the team to support the work of the Member.
· Maintain a strong customer service orientation in the Parliamentary office, focusing on good customer relations with all Constituents who contact the Member of Parliament via phone, mail, e-mail, on social media, or in person.
· Responsible for managing the MP’s schedule in Ottawa and arranging meetings with other MPs and Ministers.
· Support the MP in all parliamentary activities: prepare material for and attend committee meetings to provide additional support, prepare briefing materials for meetings, schedule and draft house interventions as needed, etc.
· Oversee the development and implementation of a communications plan in collaboration with the chief of staff and the communications assistant.
· Develop a strong understanding of the Rules relating to Conflicts of Interest/Ethics that pertain to the MP and to all staff; and a strong understanding of the rules pertaining to House of Commons procedure.
· Responsible for staffing the MP at Ottawa events, required. As directed, attend meetings on behalf of the MP, record meeting notes and conduct all necessary follow-up / plus action items.
· Providing regular updates to the MP on activities and issues of interest and concern to the MP.
· Manage and implement special projects.
· Conducts relevant research and analysis of issues, policies, and legislation.
· Responsible for tracking the progress and status of legislation (government and private members business), regulations and policies as required (House of Commons, Committee and Senate procedures / plus process).
Qualifications
· Undergraduate degree in political science, law, communications, or a related discipline. A Master’s degree in the disciplines mentioned or related, would be a strong asset.
· Demonstrates strong analytical and problem-solving skills, excellent written and verbal communications skills, and superior interpersonal skills.
· Thrives in a dynamic and challenging environment and can manage multiple priorities and work well under pressure and meet deadlines.
· Able to work well both independently in Ottawa, and as part of a broader team including Constituency Staff in Québec.
· Consistently displays sound judgment and strong political acumen.
· Solid understanding of the Federal Government decision-making process and the Parliamentary system.
· Proficiency in all Microsoft Office Software (Word, Excel, Power Point, Publisher, etc.) is required, as well as experience using various social media platforms and simple graphic design (Canva).
· High-functioning proficiency or bilingualism (English and French) in both verbal and written is a pre-requisite.
· Knowledge of Saint-Léonard – Saint-Michel, including key stakeholders, communities, challenges, and opportunities in the riding, would be a strong asset.
· Previous work experience assisting an elected representative would be considered an asset.
Working Conditions
· Hours of Work: Full-time, 9 a.m. – 5 p.m. Evening when the House is sitting and weekend work may be required.
· Entry in post: As soon as possible.
· Primary location of work: Parliamentary Office (Justice Building, Ottawa)
· Reporting Structure: The Legislative Assistant reports directly to the Chief of Staff and to the Member of Parliament.
· Salary: Compensation is dependent on qualifications and experience.
Please send a cover letter, your resume, and references to: patricia.lattanzio@parl.gc.ca, by December 13, 2024 (candidates may be contacted before deadline). Please put the subject matter as ‘RE: Legislative Assistant position’’.
Job Type: Full-time
Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person
Application deadline: 2024-12-13