Judicial Assistant

JA1 Judicial Assistant 1
Regular/full-time

Manitoba Justice
Judicial Services, Courts
Winnipeg MB
Advertisement Number: 43530
Salary(s): JA1 $55,151.00 - $64,702.00 per year
Closing Date: December 11, 2024
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
Employment Equity is a factor in selection for this competition. Consideration will be given to women, Indigenous people, visible minorities and persons with disabilities.
An eligibility list may be created for similar positions and will remain in effect for 12 months.
Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.
Conditions of Employment:

• Must be legally entitled to work in Canada

• Satisfactory Criminal Record Check
• Satisfactory Enhanced Security Screening

Qualifications:
Essential:

• Extensive experience as an administrative or executive assistant in a court or legal-related environment and experience providing support to multiple supervisors at one time
• Excellent verbal communication skills
• Excellent written communication skills
• Excellent proofreading and editing skills with an understanding of the proper case, statute and neutral citation standards
• Excellent interpersonal skills with the ability to deal effectively with the legal profession, the general public and other stakeholders
• Proven organizational skills with the ability to meet workload demands and deadlines
• Ability to work independently
• Ability to work in a team environment as well as contribute to a respectful workplace
• Proficiency in the use of Microsoft Office (Word, Excel, Outlook and Teams)
• Completion of a recognized legal or administrative assistant training program or equivalent work-related experience

Desired:

• Knowledge of the Court systems, Court rules, policies and procedures
• Experience with transcription from digital/oral dictation
• Ability to communicate in both writing and verbally in French
• Experience using legal research applications such as Quicklaw/Lexis Nexis, Westlaw and/or Can LII and conducting related internet searches

Duties:
The Judicial Assistant provides administrative support services to judges of the Provincial Court, as assigned. Key duties include: preparing case management reports, processing the judgments of the court including proofreading and researching legal texts for references to citations and quotations. Maintains filing systems and responds to inquiries from various stakeholders. The incumbent will also coordinate meetings and make travel arrangements, prepare expense claim, assist the judiciary, court staff, government departments, legal profession and the public in a professional manner while applying the appropriate level of discretion. The incumbent works primarily independently and with minimum supervision, but also works with a team of colleagues who may require back up support.

Apply to:

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.
Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
We thank all who apply and advise that only those selected for further consideration will be contacted.
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