Argentina Job Openings

AAA-JLL - Argentina

Office Assistant (Ambassador oriented)

Buenos Aires

FULL TIME

November 29, 2024

We are seeking a friendly and professional Office Assistant to serve as our Welcome Ambassador. This role combines traditional office support duties with a strong emphasis on creating a positive first impression for visitors and employees. The ideal candidate will have excellent interpersonal skills, a warm demeanor, and the ability to multitask in a dynamic office environment:
  • Location: Puerto Madero, Capital Federal, Buenos Aires, Argentina.
  • Work schedule: Monday to Friday, 9:00 am to 6:00 pm.
  • Work model: On site.
  • Contract Type: Indefinite-term.

Responsibilities:
  • Greet and welcome visitors, employees, and clients in a professional and courteous manner.
  • Manage the front desk area, ensuring a tidy and welcoming appearance at all times.
  • Handle visitor check-in procedures, including issuing visitor badges and notifying appropriate staff of arrivals.
  • Coordinate meeting room bookings and assist with set-up when required.
  • Answer and direct phone calls, take messages, and respond to general inquiries.
  • Manage incoming and outgoing mail and packages.
  • Provide basic information about the company and its services to visitors.
  • Assist new employees with orientation procedures and distribute welcome packages.
  • Maintain a clean and organized reception area, including keeping informational materials up-to-date.
  • Support the organization of office events and gatherings.
  • Perform general administrative tasks such as data entry, filing, and document preparation.
  • Assist with maintaining office supplies inventory and placing orders when necessary.
  • Ensure adherence to security protocols for visitor access and egress.
  • Collaborate with various departments to ensure smooth office operations.

Requirements:
  • Previous experience in a customer-facing role, preferably in an office environment.
  • Excellent interpersonal and communication skills.
  • Professional appearance and positive attitude.
  • Strong organizational abilities and attention to detail.
  • Proficiency in Microsoft Office Suite and familiarity with office management software.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Discretion in handling confidential information.
  • Fluency in English; additional languages are a plus.
  • Basic problem-solving skills and the ability to remain calm under pressure.
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