Argentina Job Openings

AAA-JLL - Argentina

Facilities Coordinator (Soft services)

Buenos Aires

FULL TIME

November 29, 2024

We are seeking a detail-oriented and proactive Facilities Coordinator to oversee our soft services operations. This role is crucial in ensuring a comfortable, clean, and well-maintained work environment for all employees and visitors. The ideal candidate will have strong organizational skills, excellent communication abilities, and a keen eye for detail in managing various soft services aspects of the facilities.
  • Location: Puerto Madero, Capital Federal, Buenos Aires, Argentina.
  • Work schedule: Monday to Friday, 9:00 am to 6:00 pm.
  • Work model: On site.
  • Contract Type: Indefinite-term.

Responsibilities:
  • Coordinate and oversee cleaning services, ensuring high standards of cleanliness and hygiene throughout the facility.
  • Manage reception and front desk operations, ensuring a professional and welcoming environment for employees and visitors.
  • Oversee catering services for meetings and events, including menu planning, ordering, and coordinating with vendors.
  • Coordinate mail and courier services, managing incoming and outgoing deliveries efficiently.
  • Manage office supplies inventory, placing orders as needed and ensuring cost-effective procurement.
  • Oversee waste management and recycling programs, promoting sustainable practices within the office.
  • Coordinate with security personnel to maintain a safe and secure work environment.
  • Manage meeting room bookings and setups, ensuring spaces are prepared and equipped as required.
  • Liaise with external vendors for soft services, managing contracts and ensuring service quality.
  • Conduct regular inspections of facilities to identify areas needing attention or improvement.
  • Assist in coordinating office moves and relocations, ensuring minimal disruption to business operations.
  • Support the implementation of workplace wellness initiatives and ergonomic assessments.
  • Manage internal communication regarding facilities updates, changes, or maintenance activities.
  • Assist in developing and maintaining soft services policies and procedures.
  • Collaborate with other facilities team members to ensure integrated support for all facility operations.

Requirements:
  • Bachelor's degree in Facilities Management, Business Administration, or a related field preferred.
  • 2-4 years of experience in facilities management or a similar role, with a focus on soft services.
  • Strong understanding of office operations and soft services management.
  • Excellent organizational and time management skills.
  • Superior communication skills, both verbal and written.
  • Proficiency in Microsoft Office Suite and familiarity with facilities management software.
  • Customer service-oriented with a proactive approach to problem-solving.
  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
  • Experience in vendor management and contract negotiation.
  • Knowledge of health and safety regulations in an office environment.
  • Flexibility to occasionally work outside normal business hours as required.
  • Strong attention to detail and commitment to high-quality service delivery.
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