Argentina Job Openings

AAA-JLL - Argentina

Facilities Coordinator (Soft services)

Buenos Aires

FULL TIME

November 29, 2024

We are seeking a detail-oriented and proactive Facilities Coordinator to oversee our soft services operations. This role is crucial in ensuring a comfortable, clean, and well-maintained work environment for all employees and visitors. The ideal candidate will have strong organizational skills, excellent communication abilities, and a keen eye for detail in managing various soft services aspects of the facilities.

Location: Puerto Madero, Capital Federal, Buenos Aires, Argentina.
Work schedule: Monday to Friday, 9:00 am to 6:00 pm.
Work model: On site.
Contract Type: Indefinite-term.

Responsibilities:

Coordinate and oversee cleaning services, ensuring high standards of cleanliness and hygiene throughout the facility.
Manage reception and front desk operations, ensuring a professional and welcoming environment for employees and visitors.
Oversee catering services for meetings and events, including menu planning, ordering, and coordinating with vendors.
Coordinate mail and courier services, managing incoming and outgoing deliveries efficiently.
Manage office supplies inventory, placing orders as needed and ensuring cost-effective procurement.
Oversee waste management and recycling programs, promoting sustainable practices within the office.
Coordinate with security personnel to maintain a safe and secure work environment.
Manage meeting room bookings and setups, ensuring spaces are prepared and equipped as required.
Liaise with external vendors for soft services, managing contracts and ensuring service quality.
Conduct regular inspections of facilities to identify areas needing attention or improvement.
Assist in coordinating office moves and relocations, ensuring minimal disruption to business operations.
Support the implementation of workplace wellness initiatives and ergonomic assessments.
Manage internal communication regarding facilities updates, changes, or maintenance activities.
Assist in developing and maintaining soft services policies and procedures.
Collaborate with other facilities team members to ensure integrated support for all facility operations.

Requirements:

Bachelor's degree in Facilities Management, Business Administration, or a related field preferred.
2-4 years of experience in facilities management or a similar role, with a focus on soft services.
Strong understanding of office operations and soft services management.
Excellent organizational and time management skills.
Superior communication skills, both verbal and written.
Proficiency in Microsoft Office Suite and familiarity with facilities management software.
Customer service-oriented with a proactive approach to problem-solving.
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
Experience in vendor management and contract negotiation.
Knowledge of health and safety regulations in an office environment.
Flexibility to occasionally work outside normal business hours as required.
Strong attention to detail and commitment to high-quality service delivery.

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