Australia Job Openings
Vulcan
Shipping Coordinator
Smithfield
FULL TIME
November 29, 2024
At Vulcan, we believe that being a diverse and inclusive workplace makes us better in every way. We are proud to have a diverse team from over 70 different countries and more than 90 different ethnicities from across our sites.
Come and join us at our Vulcan site in Smithfield, NSW.
The position of Office administrator plays a crucial role in supporting daily office operations by managing shipping documentation and processes, raising purchase orders PO’s) and maintaining back order reports. This position ensures smooth workflow by coordinating with suppliers, internal stakeholders and external partners, in order to meet the Business needs efficiently. A high level of detail and proactivity is required to maintain accuracy, customer satisfaction and operational efficiencies.
Key Responsibilities:
- Prepare and process shipping documentation (invoices, packing lists, etc)
- Track shipments to ensure time delivery and escalate issues that may arise
- Liaise with warehouse teams to manage timely receipting of inbound deliveries where required
- Raise and issue purchase orders to suppliers following an approval process
- Address invoice vs PO discrepancies as it occurs
- Maintain an accurate record of PO’s, invoices, test certificates, bills of lading, and any other relevant information/documents pertaining to inbound deliveries
- Generate, maintain and distribute back order reports to corresponding suppliers
- Monitor products on back order and follow up as to reasoning
- Provide regular reports to management on status of supplier deliveries, via SIFOT
- Identify trends or issues in backorder patterns and recommend corrective actions
- Ensure records are accurately maintained and easily accessible
Requirements
- Proven experience in purchasing, logistics and/or supply chain
- Familiarity with shipping processes and related documentation
- Knowledge of purchase order systems and supplier management
- Strong proficiency in excel and exposure to ERP systems
- Excellent organizational and multitasking skills
- Strong attention to detail and problem solving abilities
- Ability to communicate effectively with internal and external partners
- Proactive, out of the box thinker
- Customer Focused
- Professional but relaxed company culture
- Monthly team BBQ
- Employee Assistance Programme
If the above sounds like you, please submit your details through the application form and we’ll be in touch ASAP. We’d love to hear from you!
Please note you must either be residing in Australia or hold a current relevant work visa to be considered for this role.
New Job Alerts
Rabobank
Business Initiatives and Improvements Senior Analyst, Deposits
Sydney
FULL TIME
December 4, 2024
View Job Description
Queensland Government
Senior Electrical Safety Inspector
Logan City
December 4, 2024
View Job Description
NDIS Quality and Safeguards Commission
EL 1 - Assistant Director, Procurement and Contract Management
December 4, 2024
View Job Description
Aruma
Support Worker | Cairns Home and Living
Smithfield Heights
FULL TIME & PART TIME
December 4, 2024
View Job Description
Queensland Government
Senior Education Officer (EOSD) - South East Region
Gold Coast
December 4, 2024
View Job DescriptionLooking for similar job?
Little Real Estate
Front of House Coordinator
Kallangur
FULL TIME
November 29, 2024
View Job Description
SA Government -SA HEALTH
CLINICAL TRIALS COORDINATOR - CARDIOLOGY | SALHN
Bedford Park
CONTRACT
November 29, 2024
View Job Description
Southern NSW Local Health District
Alcohol and Other Drugs - Research Coordinator - Site Negotiable
PART TIME
November 29, 2024
View Job Description
Heritage and People's Choice
Marketing Communications Coordinator
Brisbane
FULL TIME
November 29, 2024
View Job DescriptionNew Job Alerts
Rabobank
Business Initiatives and Improvements Senior Analyst, Deposits
Sydney
FULL TIME
December 4, 2024
View Job Description
Queensland Government
Senior Electrical Safety Inspector
Logan City
December 4, 2024
View Job Description
NDIS Quality and Safeguards Commission
EL 1 - Assistant Director, Procurement and Contract Management
December 4, 2024
View Job Description
Aruma
Support Worker | Cairns Home and Living
Smithfield Heights
FULL TIME & PART TIME
December 4, 2024
View Job Description
Queensland Government
Senior Education Officer (EOSD) - South East Region
Gold Coast
December 4, 2024
View Job Description