Title: Operations Coordinator
Reports to: Music Director
Status: Part-time / Non-exempt
Salary: $25-$27 / hour
Position Summary: The San Diego Master Chorale is seeking a highly organized and detail-oriented Operations Coordinator to manage the logistics of San Diego Master Chorale singers and events. This part-time role involves working closely with the Music Director, staff, and a 130-member chorus of volunteer and professional singers. This position requires exceptional organizational skills, attention to detail, and effective communication with various stakeholders.
Work Environment and Schedule: This position offers a hybrid work structure, combining remote tasks with in-person attendance. Weekly in-person rehearsals are held at First United Methodist Church of San Diego (2111 Camino del Rio S.), with performances and other events taking place at various venues across San Diego County. Availability is required for weekly operations meetings, rehearsals, concert weekends and other events as scheduled (see the concert schedule at sdmasterchorale.org/2024-25-season), and other events as required. Reliable transportation is required.
SINGER PERSONNEL

• Manage communication with singers through email and chorus management software (Chorus Connection).
• Send weekly rehearsal reminders with all relevant information.
• Track attendance, absences, and roster updates; address related inquiries.
• Oversee onboarding of new and returning singers, including distributing handbooks and updating Chorus Connection.
• Assist the Music Director in assembling performance rosters and monitoring attendance.
• Maintain and update rosters, email lists, attendance records, music files, seating charts, and concert details in Chorus Connection.

REHEARSAL & EVENT PRODUCTION

• Oversee weekly rehearsal operations in person, including setup, making announcements, and coordinating guest artists as needed.
• Develop detailed production plans for concerts, including schedules, logistics, and organizing guest artist arrangements.
• Coordinate production needs at venues including singer logistics (e.g. green room, parking, accessibility) and stage crew setup.
• Communicate stage directions and production details to singers and guest artists before and during performances.
• Collaborate with the Music Librarian and artistic partners to ensure timely distribution and collection of music materials.
• Support the preparation and proofreading of concert program books.
• Assist in coordinating logistics for engagement and outreach activities as assigned.

AUDITIONS

• Coordinate auditions for new and returning singers, including scheduling and communication.
• Maintain organized audition records and respond to inquiries throughout the season.

QUALIFICATIONS

• Strong communication, organizational, and interpersonal skills.
• Excellent written and verbal communication abilities.
• Highly detail-oriented, with strong multitasking, prioritization, and time management skills.
• Proficiency with Google Workspace, MS Office, and collaborative tools (experience with Chorus Connection is a plus).
• Solid knowledge of spreadsheets, databases, and word processing software.
• Availability for evening and weekend events.
• Ability to work both independently and collaboratively, managing shifting priorities with minimal supervision.
• Experience in performing arts required; passion or interest in the arts is highly valued.

APPLICATIONS
Please submit a statement of interest outlining how your experience aligns with this position at the SD Master Chorale, along with a current résumé. Applications will be reviewed on a rolling basis.
Please send materials by email to Executive Director Jen Rogers at jen@sdmasterchorale.org.
Deadline for submission: December 20, 2024.
San Diego Master Chorale is an Equal Opportunity Employer. We are committed to providing a work environment free of discrimination and harassment. All employment decisions are made based on organizational needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information, military status, or any other characteristic protected by federal, state, or local laws. We encourage applicants of all backgrounds to apply, especially those who are underrepresented in the arts. We also strive to provide reasonable accommodations to individuals with disabilities, ensuring that all applicants have access to the application process and employees are supported in their roles.
ABOUT SD MASTER CHORALE Since 1961, the San Diego Master Chorale has presented inspiring and exhilarating performances throughout San Diego County. Featuring 130 of the region’s finest singers, the Chorale performs classical masterworks, new music by contemporary composers, and diverse works under the direction of Music Director John K. Russell.
Each year, the SD Master Chorale reaches tens of thousands of listeners, both on stage and off, through live performances across the county including collaborations with the San Diego Symphony and Mainly Mozart Festival, and through broadcasts on San Diego’s NPR station, KPBS.
The mission of SD Master Chorale is to connect all people to the joy of professional-caliber live choral music and enrich lives by sharing what we have in common – our voice. To further this mission, the Chorale hosts the region’s largest community Honor Choir program, engaging more than 100 outstanding young singers in workshops and culminating in a side-by-side concert with the Chorale each season.
Job Type: Part-time
Pay: $25.00 - $27.00 per hour
Expected hours: 12 – 15 per week
Experience:

• performing arts: 1 year (Required)
• Google Workspace (Docs, Sheets, Drive): 1 year (Required)

Language:

• English (Required)

Ability to Commute:

• San Diego, CA 92108 (Required)

Work Location: Hybrid remote in San Diego, CA 92108