Job Title

Land Records Clerk

Division/Department

Land Records

Closing Date

December 12, 2024

Location

Prince George?s County Circuit Court
Upper Marlboro, Maryland

Salary

$49,825

FLSA Status

Non-Exempt

Financial Disclosure

No

At Will

No

Position Type

Regular Full time

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans.
Maryland Judiciary Benefits (mdcourts.gov)
About the Maryland Court System | Maryland Courts (mdcourts.gov)
Online Publishing J.T Scales 06.26.2024.xlsx (mdcourts.gov)
Essential Duties and Responsibilities:
This position performs non-judicial clerical and cashiering work in the Prince George?s County Circuit Court. Work involves examining, recording, verifying, and indexing real estate and other documents, such as deeds, mortgages, release agreements, plats, homeowner?s depository, etc. Land Record instruments may be received in person, by mail, or electronically. Requires accurate recording of documents and fees collected or taxes due.
Records incoming Land Records instruments; determines recordability, collects fees and taxes, operates a cash register, determines register balances against register tape.
Numbers and documents pages received from recording. Keeps filings in the order they were received.
Scans instruments in proper sequence, ensures that the book and page numbers are correct, and that the date reflects the accurate recording date and pages are legible.
Indexes ? inputs Grantor/Grantee names, document type, and other essential information needed to identify the instrument.
Verifies ? provides Land Records personnel the opportunity to review the land instrument paired with its index data and make any necessary corrections.
?Runs indexes? ?accounts for all instruments that have been recorded for Plats, Homeowners Associations.
Customer Service ? handles recording procedures, inquiries, or general questions in person, by telephone or via the mail. Handles requests for certified copies, assists with quick-key buttons for copies of documents, and opens the mail.
Minimum Qualifications:
Education:
High school diploma (or GED equivalent).
Experience:
One (1) year of general clerical experience.
Note:
A Bachelor?s Degree may substitute the required work experience.
A Paralegal/Associates Degree or 60 college credits may substitute the required work experience.
A Paralegal Certificate may substitute the required work experience.
Knowledge:
Judicial policies, procedures, and forms
Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.
Office equipment including, but not limited to, computers, telephones, copiers, scanners, fax machines, etc.
Skill in:
Applying job-related terminology, codes, policies, procedures, rules, regulations, and laws.
Communicating information effectively.
Analyzing records, reports, and other business and financial documents noting details and facts pertinent to this assignment.
Ability to:
Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.
Operate special duplication equipment, typewriter, time/date document liber/folio, adding machine, numbering, and scanners.
Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.
Interpret, apply, and follow a variety of written or verbal instructions.
Provide assistance, guidance, and direction to others in a polite and efficient manner.
Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills.
Learn instrument codes and instrument-specific indexing procedures.
Examine legal property documents.
Physical Requirements:
Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.
Equipment, Machinery and Tools:
Desktop computer and laptop computer to index, verify, edit, and record land instruments.
Computerized cash register to process recording fees, copy fees, etc.
Credit card machine to process credit card payments.
Xerox machine print copies for the customers.
Fax machine to transmit information electronically to customers.
Telephone and language links to properly communicate when language barriers are an issue.
Software and Computer Skills:
Microsoft Office to record pertinent information needed such as Incoming Tracking Log, Stats for Reports.
MDEC to research and verify information for customers.
Plats.net to research plats for customers.
SDAT to research and verify information for customers.
Optix to index, verify, and edit customers information.
Paper Vision to research information for customers.
Computerized cash register to process recording fees, copy fees, etc.
Selection Process:
Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.
Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.
For further information please contact Talent Acquisition at aocta@mdcourts.gov.