The role includes assisting and providing support to our attorneys with patents, trademarks, registered designs, copyrights, and intellectual property litigation. The incumbent will prepare applications, manage renewals, provide status reports to attorneys / clients, track progress of matters, and communicate with clients. The role includes, but not limited, the following duties:

Preparation of routine and formal documents for IP filings in South Africa, various Foreign Countries and PCT filings.

Preparation of draft reports to client based on correspondence from foreign associates relating to IP filings, prosecution of such filings, Office Actions, grant or rejection notices etc.

Preparation of IP portfolio reports.

Assist with practice administration i.e., enquiries, manage billing records, relevant reports etc.

Schedule appointments, manage calendars, for the Associate Attorneys and the team as needed.

Manage office supplies and support general office administration duties as required by the firm.

Deal with urgent matters promptly, efficiently and ensure that all urgent tasks are completed timeously.

Follow up on letters regarding outstanding accounts

Respond to incoming client correspondence.

Update and maintain file records.

Check and monitor standing instructions.

Invoicing on all matters.

Adhere strictly to the firm’s confidentiality and data protection policies, ensuring sensitive information is handled appropriately

A Diploma in paralegal studies OR a minimum of 6 years’ experience.

Proficient in Microsoft Office Suite (Word, Excel, Power Point) and legal document management software.

Familiarity with IP-related software and databases (strongly desirable)

(only shortlisted candidates will be contacted)

Between 5 - 7 Years