Projects Documents control and administration of the Engineering System by making use of our intranet and Share Point platform.
Manage externally shared Data Rooms
Follow up progress and deliverables on the technical documentation packages
Prepare and update Document Control files and systems in a timely manner
Identify opportunities for improvement to enhance efficiency and continually improve on the engineering document control process. Assist in the drafting of new procedures and revising existing procedures.
Assisting with project internal audits, site due diligence and general assurance, including site visits across South Africa, and Africa more broadly, to ensure ongoing compliance to the Management System.
Development and maintenance of engineering and project record registers.
Training and coaching of colleagues on system requirements and benefits.

All of the above shall be in consultation with, Lead Project Engineer and/or the IMS Manager .

Minimum Educational Qualifications:
BA in Business Administration or similar qualification is preferred,

Minimum Previous Experience:
At least two (2) years of experience in Project documents control, management system and/or process development and implementation
Proven experience working with, the life cycle of all documents on a project from start to finish and/or architectural structure of the Document Management System Software (DMS) flow process
Experience in the renewable energy or construction sectors preferred
Experience in EPC/Operation project documents control

Other Skills:
Quality management
Systems thinking and process documentation
Auditing and report writing
Administration and attention to detail
Ability to train the stakeholders on document management system, processes and procedure
Demonstrate understanding in document mapping between Procedures and Project needs
Microsoft office suite (Word, Excel & Power Point), and a generally high degree of computer literacy
Proficiency in Adobe

Languages

English (read, write & speak)

Between 3 - 5 Years