Join our team at AMGEN Capability Center Portugal, number 1 company in Best Workplaces TM https://www.greatplacetowork.pt/ ranking in Portugal (category 201-500 employees) by the Great Place to Work Institute. We have a team of over 300 talented people and more than 35 different nationalities, diverse areas of expertise and professional experience that are shaping the future of healthcare. This is your chance to explore a world of opportunities in different areas such as Cybersecurity, Data & Analytics, Digital, Technology and Innovation, Finance, General & Admin, Human Resources, Regulatory Affairs and many more. In Lisbon's city center, our AMGEN office fosters innovation, excellence, and inspiration. Come thrive with us at AMGEN, supporting our mission To Serve Patients. What we do at AMGEN matters in people’s lives.

SENIOR EXECUTIVE ASSISTANT

LIVE

What you will do

In this role, the Senior Executive Assistant offers administrative support to the Associate Vice President for Global Health Economics, maintaining confidentiality and integrity with all information handled in the position. You will handle a wide range of tasks, such as managing calendars, coordinating travel arrangements, preparing documents, being responsible for communications, and partnering with other administrative staff. You will also act as a delegate for some of Amgen's systems and processes and ensure the smooth and efficient operation of the Global Value and Access operations.

Responsibilities include:

• Proactively manage executive’s calendar with a focus on efficient time utilization and time conflict management, ensuring the AVP is appropriately represented at all forums
  
• Lead and/or handle initiatives and programs from the AVP office as needed
  
• Maintains up-to-date global distribution lists and may be called upon to support HEOR/GV&A wide communications
  
• Manages and coordinates logistics (flights, transportation, location) for site visits for business meetings
  
• Answer questions/furnish information to keep the executive's time free of minor detail work, including screening and advising incoming meeting invitations, calls, and correspondence
  
• Plan and prioritize work to ensure the executive has appropriate time to perform their duties and to be present on time and prepared for their commitments
  
• Prepare the AVP with pre-read and briefing documents in advance of daily meetings
  
• Coordinate arrangements for and complete key tasks to effectively handle a variety of global business meetings using the latest technologies
  
• Conserve executive’s time by acting as a delegate within some of Amgen’s systems and processes as allowed by delegation requirements, as well as initiating calls and teleconferences
  
• Maintain a keen awareness of and sensitivity to global time zones, as the HEOR team is comprised of many international staff members
  
• Review, prioritize and flag high priority communications (emails and documentation)
  
• Oversee HEOR Leadership Team meeting agendas; gather appropriate documents (i.e. pre-reads, presentations, etc.), issue agenda and pre-reads to the meeting participants
  
• Schedule, coordinate, and track events related to the team
  
• Coordinate extensive domestic and international travel arrangements amidst dynamic business requirements
  
• Preparation and processing of expense reports
  
• Run multiple priorities in a constantly evolving environment
  

WIN

What we expect of you
We are all different, yet we all use our unique contributions to serve patients. What we seek in you as an expert professional, are these qualifications and skills:

• A Master’s degree or equivalent combination of education and experience
  
• At least 8 years of executive administrative experience, preferably in a biotechnology or pharmaceutical company
  
• Proficiency in Amgen technologies and platforms like Workday, Concur, Power Point, Word, etc.
  
• Proficient in English communication, both verbal and written, with the ability to interact professionally with internal and external stakeholders at all levels
  
• Demonstrated proactive thinking and anticipation of business needs and requirements
  
• Proven skill in building professional relationships, collaborating with colleagues, and meet business objectives
  
• Ability to work in a fast-paced environment
  
• Ability to prioritize projects of greater urgency and importance
  
• Excellent time management and project management skills
  
• A collaborative attitude and openness to sharing best practices
  

THRIVE

What you can expect of us
As we work to develop treatments that take care of others, so we work to care for our teammates’ professional and personal growth and well-being.

• Vast opportunities to learn and move up and across our global organization
  
• Diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act
  
• Generous Total Rewards Plan comprising health, finance and wealth, work/life balance, and career benefits
  

APPLY NOW

Objects in your future are closer than they appear. Join us.

careers.amgen.com

Equal Opportunity Statement

Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.