Job Title: Weekend Receptionist - Property Management Support
Location: Panama City Beach, FL
Job Type: Part-Time (Weekends & Holidays)
Job Summary:
We seek a detail-oriented and dedicated Receptionist to provide weekend support for our property management operations. The role involves handling various administrative tasks, managing packages, assisting residents and guests, and conducting routine property walks to ensure smooth operations.
Key Responsibilities:

• Respond to messages and inquiries from property residents, vendors, and rental agencies.
• Manage incoming mail, sorting for accounts payable/receivable, and filing necessary documents.
• Maintain and organize office space, including filing paperwork digitally in Teams and My Green Condo (MGCOne) systems.
• Assist with additional parking pass requests.

Package Management:

• Use MGCOne to log packages received and update status upon collection.
• Notify recipients and log package details accurately, following procedures for unclaimed or misaddressed items.
• Assist guests with package pickup and confirm signatures on collection.

Property Walks and Inspections:

• Conduct thorough daily property walks to ensure a clean, safe, and welcoming environment for residents and guests.
• Address maintenance or safety issues and report them in MGCOne for prompt resolution.

Resident and Guest Assistance:

• Provide in-person, phone, and email assistance for owner account inquiries, parking pass requests, and wristband purchases.
• Collaborate with rental agencies and property owners to facilitate guest accommodations, parking, and amenity access.

End-of-Day Procedures:

• Log packages received outside regular package room hours.
• Organize and file incident reports, communicating any critical issues to team leads.

Miscellaneous Duties:

• Process work orders and handle broadcast notifications for facility updates.
• Support the property patrol team by managing and filing incident reports.

Qualifications:

• Strong organizational skills with attention to detail.
• Excellent communication and customer service skills.
• Familiarity with property management software (e.g., My Green Condo) is a plus.
• Ability to handle confidential information responsibly.
• Reliable and able to work independently.

Job Type: Part-time
Pay: From $16.00 per hour
Expected hours: 16 per week
Schedule:

• 8 hour shift
• Weekends only

Work Location: In person